How to Use WPS Smart Document @ Feature on macOS

Use the WPS Smart Document @ Feature through 4 how-to topics, with 4 available without membership and 0 membership-related items; choose a topic from the index and follow the steps below.

How-to Index

How-to Guide

1. Open the insertion panel with @

Entry: Type @ in the Smart Document body

1. Place the cursor where you want to insert content.
2. Type @.
3. Wait for the insertion panel to appear.
4. Review the available content types in the panel.
5. Continue by choosing a contact, a cloud document, or a time option.

Success Criteria

• Interface result: The insertion panel appears after you type @.
• Next action available: You can continue searching for contacts, document names, or time options.

Tips While Using

• Common mistake: If the cursor is not in an editable document area, the panel may not appear.
• Environment note: Keep the network connected when you need to search online contacts or cloud documents.

2. Mention a contact

Entry: Type @ → Contact → Select a contact

1. Type @ in the document body.
2. Type the contact name directly, or choose Contact in the floating panel.
3. Select the target contact from the search results or address list.
4. Enter the message or context you want to add.
5. Press Enter to finish the mention.

Success Criteria

• Interface result: The contact name appears highlighted in the document body.
• Next action available: You can continue writing or mention another contact.
• No side effect: The current editing flow continues normally.

Tips While Using

• Common mistake: If the contact name is incomplete, it may be harder to find the right person quickly.
• Environment note: The mentioned person should have access to the document for a more complete collaboration flow.

3. Insert a cloud document

Entry: Type @ → Enter a document name → Select a cloud document

1. Type @ in the document body.
2. Enter the cloud document name to search.
3. Select the target cloud document from the results.
4. Or choose Cloud Document in the floating panel.
5. Select Upload Local Document or Choose from Cloud Documents as needed.
6. Insert the document at the current cursor position.

Success Criteria

• Interface result: The selected document appears as a card in the document body.
• Next action available: You can open the card for related information or continue editing the current document.

Tips While Using

• Common mistake: Broad document names may return too many results.
• Environment note: Make sure you are signed in and the target document is accessible before inserting it.

4. Insert time information

Entry: Type @ → Time

1. Type @ in the document body.
2. Choose Time in the floating panel.
3. Select the date you want to insert.
4. Turn on Set Time if needed.
5. Click Insert to finish.

Success Criteria

• Interface result: The date or date-and-time entry appears at the current cursor position.
• Next action available: You can continue adding notes, schedules, or more inserted items.

Tips While Using

• Common mistake: If you do not enable the time option, only the date is inserted.
• Environment note: Use a consistent date format if the document is shared across a team.