How to Use WPS Smart Document @ Mention on Android

Use WPS Smart Document @ Mention on Android across 4 how-to topics; all 4 are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Type @ in a document to open contacts

Entry: Open a Smart Document → enter editing mode → type @

1. Open the Smart Document that you want to edit on your Android device.
2. Tap the document area to enter editing mode.
3. Type the @ symbol where you want to notify someone.
4. Wait for the contact list or picker to appear.

Success Criteria

• Interface result: a contact list or selection panel appears after you type @.
• Next action available: you can continue by searching for and inserting a contact.

Tips While Using

• You need to be in editable mode. Mentioning cannot be completed in read-only preview.
• Loading contacts usually requires both network access and a signed-in account.

2. Search for or select the person to mention

Entry: Contact list → search box or direct selection

1. Browse the available collaborators in the contact list.
2. If there are many contacts, enter part of the person’s name to search.
3. Select the target contact to insert the mention at the current position.

Success Criteria

• Interface result: the selected person’s name appears after @.
• Next action available: you can continue typing context or mention more people.

Tips While Using

• This is more suitable for members who already participate in the collaboration or already have access to the document.
• If you cannot find the right person, check the document sharing scope and collaborator list first.

3. Finish the mention and send a reminder

Entry: Continue editing after inserting the contact

1. After inserting the person’s name, type the message or context you want them to review.
2. Confirm that the mentioned person and the surrounding text are correct.
3. Finish editing and wait for the document to sync.
4. The mentioned collaborator will receive a related reminder.

Success Criteria

• Interface result: the mention remains in the document content.
• Next action available: other collaborators can continue reviewing, replying, or editing around that content.

Tips While Using

• Add a short and clear instruction after the mention so the other person can understand what needs attention.
• If the network is unstable, reminder delivery may be delayed.

4. Check permissions and notification results

Entry: Collaboration status → member access permissions → notification result

1. Confirm that the document is shared for collaboration and that the target member has access.
2. Check whether the mentioned person is already included in the collaborator scope.
3. Ask the other person to check the message center or app notifications.
4. If no reminder arrives, review the network connection, account status, and document permission settings.

Success Criteria

• Interface result: the target member can open the document or view the reminder normally.
• Next action available: both sides can continue working on the referenced content.

Tips While Using

• The mentioned person needs document access, or they may not be able to open the file smoothly.
• If document permissions change later, notification results may also be affected.