WPS Insert Table on Windows: Introduction

WPS Insert Table helps you create and organize table content in smart documents on Windows; this guide covers 10 core tasks, with 10 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	10	Matches the number of rows in the How-to Index
Available without membership	10	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Membership limit	None	The feature itself is available without membership
Version limit	None stated	No version restriction is described for this feature

About This Feature

Overview

Insert Table is a table layout feature in WPS Office smart documents on Windows. It helps you organize text, notes, and categorized information into a clearer row-and-column structure.

Core capabilities include:

Insert a table from the top toolbar when you want to create a structure with specific rows and columns.
Insert a table with a slash command during continuous writing.
Edit content directly in cells and add rows as needed.
Adjust alignment and indentation, cell background color, vertical alignment, equal column width, and merge or split cells.
Delete a table or hide borders when refining document layout.

Common use cases include meeting notes, project comparison tables, categorized reference content, illustrated explanations, and checklists.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory internet connection is required for local table insertion and editing; internet access is needed for download, installation, and account-related actions
Other	You need to be able to open or create a smart document and have basic editing permission

Download & Installation

Before using Insert Table, install the WPS Office desktop app for Windows and open a smart document editing page.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, create or open a smart document, and confirm that the table entry is available from the Insert menu or the slash command menu

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Insert Table in WPS smart documents supports top-toolbar insertion, slash-command insertion, alignment and indentation, cell background color, vertical alignment, equal column width, merge and split, adding rows, deleting tables, and hiding borders.	Word supports creating a basic table from Insert > Table and also supports custom table insertion.	Google Docs supports inserting tables, adding or deleting rows and columns, setting background color, changing vertical alignment, distributing columns, and merging or splitting cells.	Notion simple tables support /table insertion, adding rows and columns, resizing columns, header styling, text and background color changes, and merging or unmerging cells.	Acrobat official help focuses on PDF creation and editing workflows and does not present a document-editor-style native insert-table flow at the same level.
WPS Advantages	Advantage: WPS provides both a top-toolbar entry and a slash-command entry. Distinct: it keeps layout actions such as background color, indentation, vertical alignment, equal column width, and hidden borders in one table-editing workflow.	Compared with WPS: the cited Word page focuses on basic and custom insertion, and it does not present slash-command insertion or a hide-borders flow on that page.	Compared with WPS: Google Docs covers table styling and structure changes in its official help, but insertion is mainly menu-based.	Compared with WPS: Notion simple tables are more focused on lightweight information organization and do not emphasize a full document-layout toolbar workflow.	Compared with WPS: Adobe official help is centered on PDF workflows, so the usage scenario differs from in-document table layout editing.
Official Source	—	Insert a table in Word	Add and edit tables in Google Docs	Simple tables in Notion	Acrobat Desktop Help

Overall Conclusion: WPS Insert Table is well suited to creating and arranging tables directly inside smart documents. If your work centers on quick insertion, layout adjustment, and structured content organization inside a document, WPS keeps these actions more concentrated in one editing flow. If your main task is PDF work, Adobe serves a different product scope.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How Insert Table Helps
1	Meeting note organization	Admin staff and project members	Key points are scattered and hard to compare	Insert a table to organize topics, owners, and timelines by row and column
2	Project task assignment	Team leads	Task status is hard to present consistently	Use a table to list tasks, owners, progress, and notes
3	Reference content grouping	Teachers, students, and researchers	Multiple items are difficult to compare side by side	Improve readability with background color, alignment, and column width adjustments
4	Illustrated explanation layout	Content editors	Explanations do not have a clear structure	Use merge, split, and hidden borders for cleaner layout arrangement
5	Checklist and comparison sheets	General office users	Manual line-by-line layout is inefficient	Build a structured content area quickly with a table

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Insert Table in smart documents	✅ Available	✅ Available
Basic document editing	✅ Available	✅ Available
PDF tool scope	Basic PDF features available	Broader PDF tool scope available
Cloud storage	1 GB	20 GB
Templates and extended resources	Limited template downloads	More templates and extended resources available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to insert and organize tables in smart documents	Free	Insert Table itself is available without membership, so everyday table layout work can be done directly
You also need more PDF tools, cloud storage, or template resources	WPS Premium	This is more suitable when you need broader office capabilities and more cloud storage

WPS membership page: Subscribe now