How to Use WPS Insert Table on Windows

Use Insert Table with 10 how-to topics, including 10 free topics and 0 membership-related topics; start from the How-to Index and jump to the steps you need.

How-to Index

How-to Guide

1. Insert a table from the top toolbar

Entry path: Top toolbar → Insert → Table

1. Place the cursor where you want to insert the table.
2. Click Insert on the top toolbar.
3. Select Table.
4. Choose the number of rows and columns from the expanded selection panel.
5. Confirm the selection to insert the table into the document.

Success Criteria

• A new table appears at the current cursor position.
• You can type directly into the cells.

Tips While Using

• Check the cursor position before inserting the table so it appears in the correct paragraph.

2. Insert a table with a slash command

Entry path: Type / on a blank line in the document

1. Type / on a blank line in the document.
2. Select Table from the menu, or type /bg or /table to find it quickly.
3. Choose the number of rows and columns.
4. Confirm to insert the table.

Success Criteria

• A table is created at the blank-line position.
• You can continue entering content in the table immediately.

Tips While Using

• This method is useful during continuous writing because you do not need to switch to the top menu.

3. Edit table content

Entry path: Click or double-click a cell to enter editing mode

1. Click or double-click the target cell.
2. Enter text directly in the cell.
3. To work on a full row or column, click the row header or column header to select it.
4. If you need to add rows, use the add button on the floating toolbar, or click the plus sign near the gray dot on the row or column header.

Success Criteria

• Cell content can be entered and edited normally.
• A full row or column can be selected for batch actions.

Tips While Using

• Confirm the selected range before making batch changes.

4. Set alignment and indentation

Entry path: Select cells, rows, or columns → Floating toolbar → Alignment and Indentation

1. Select the cells, rows, or columns you want to adjust.
2. Click Alignment and Indentation on the floating toolbar.
3. Choose left align, center align, right align, decrease indent, or increase indent.

Success Criteria

• The selected area shows the updated text alignment or indentation.

Tips While Using

• Alignment and indentation directly affect the layout of the selected area.

5. Set cell background color

Entry path: Select cells, rows, or columns → Floating toolbar → Cell Background Color

1. Select the cells, rows, or columns where you want to apply color.
2. Click Cell Background Color.
3. Choose the color you want.
4. To remove color, choose the no-color option.

Success Criteria

• The selected area shows the new background color.

Tips While Using

• Background color is useful for distinguishing headers, key information, or categories.

6. Set vertical alignment

Entry path: Select cells, rows, or columns → Floating toolbar → Align

1. Select the cells, rows, or columns you want to adjust.
2. Click Align.
3. Choose top, middle, or bottom vertical alignment.

Success Criteria

• The content in the selected area changes its vertical position inside the cells.

Tips While Using

• The effect is easier to notice when cell height is larger.

7. Distribute column width evenly

Entry path: Select cells, rows, or columns → Floating toolbar → Distribute Column Width Evenly

1. Select the table area you want to adjust.
2. Click Distribute Column Width Evenly.
3. Check whether each column has been redistributed across the table width.

Success Criteria

• The current table columns become evenly sized.

Tips While Using

• This is useful for comparison tables, checklists, and other layouts that need consistent column width.

8. Merge or split cells

Entry path: Select cells, rows, or columns → Floating toolbar → Merge Cells / Split Cells

1. Select the target cell range.
2. Click Merge Cells or Split Cells.
3. Check whether the table structure matches what you want.

Success Criteria

• Merging creates a larger cell area, or splitting restores multiple cells.

Tips While Using

• Review the content layout before merging so existing information stays clear.

9. Add a row

Entry path: Select cells, rows, or columns → Floating toolbar → Add Above / Add Below

1. Select the target cell, row, or column.
2. Click Add Above to insert a new row above the current area, or click Add Below to add a row.
3. Continue entering content in the new row.

Success Criteria

• A new blank row appears in the table.
• Existing content remains in the adjacent position.

Tips While Using

• Confirm the insertion position before adding a row so the current order stays organized.

10. Delete a table or hide borders

Entry path: Delete: Select an area → Floating toolbar → Delete; Hide borders: Table handle at the upper-left corner → Hide Borders

1. To delete content, first select the target cells, rows, columns, or the full table.
2. Click Delete.
3. To hide borders, click the table handle at the upper-left corner.
4. Turn on Hide Borders.

Success Criteria

• The selected area is removed after deletion.
• After borders are hidden, the table lines are no longer visible while the content still keeps its table structure.

Tips While Using

• Deleting after selecting the full table removes the entire table.
• Hidden borders are useful for borderless layout while keeping content order unchanged.