WPS Insert Local File on macOS: Introduction

WPS Insert Local File on macOS lets you add local images, videos, and common document files into Smart Docs; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None specified	No version gate is described for this feature
Membership limit	None specified	This feature can be used directly

About This Feature

Overview

Insert Local File is a Smart Docs feature in WPS Office for Mac that lets you add files from your Mac into the current document. It is useful for collecting reference materials, adding supporting attachments, and keeping related content together in one collaborative document.

Core tasks include:

Insert a local file from the top Insert menu at the current cursor position.
Insert a local file from the Insert Content menu in a blank paragraph.
Insert a local file above or below a paragraph with the paragraph handle.
Drag and drop a local file directly into the editing area.
Copy a local file and paste it into the document.

This feature supports image files, video files, and common document files. Images can appear directly in the document, while other files can be embedded as attachments. After insertion, the file is uploaded online so collaborators can view it after the upload finishes. The inserted content is separate from the original local file.

System Requirements

Item	Requirement
Operating system	A macOS device that can run WPS Office for Mac
App version	It is recommended to use the latest version of WPS Office for Mac
Network	A stable connection is recommended when uploaded files need to be viewed by collaborators
Other	Local file access permission is required, and the target file should be stored in an accessible local location

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Mac installer and complete setup with the installation prompts
Post-install check	Open WPS Office for Mac, enter Smart Docs, and confirm that Local File appears in Insert, Insert Content, or the paragraph handle menu

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In Smart Docs, you can insert a local file through the top menu, Insert Content, the paragraph handle, drag and drop, or paste. Images can display inline, while other files can be embedded as attachments.	Word supports embedding or linking an existing file through Insert > Object > Create from File.	Google Docs supports file smart chips, mainly for Google Docs, Sheets, and Slides files stored online.	Notion supports file blocks, upload from a computer, and drag-and-drop into a page.	Acrobat supports attaching files to a PDF.
WPS Advantages	Advantage: WPS provides multiple insertion paths in one editing flow, including menu access, paragraph-level insertion, drag-and-drop, and paste for quick local file insertion while writing.	Compared with WPS: Word focuses more on object embedding or linking workflows.	Compared with WPS: Google Docs focuses more on linking cloud files than placing a local file directly as a document content block.	Compared with WPS: Notion also supports upload and drag-and-drop, but its paragraph-level insertion flow is less centered on this document editing scenario.	Compared with WPS: Acrobat attachment tools are mainly designed for PDF document workflows.
Official Source	—	Embed or link to a file in Word	Insert smart chips in Google Docs	Images, files and media	Add attachments to PDFs in Acrobat

Overall Conclusion
WPS is well suited to workflows where you need to add local materials directly while editing a Smart Doc. Its insertion paths are concentrated in the document workflow, including menu actions, paragraph actions, and quick interactions. If your main task is object embedding, cloud file references, or PDF attachments, the other products focus on different scenarios.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Project material collection	Project members	Keep local notes, images, and supporting files in one document	Use the top menu or Insert Content menu to add local files
2	Meeting notes with attachments	Team collaborators	Add screenshots, videos, or reference files to meeting records	Drag and drop or paste local files while editing notes
3	Teaching material preparation	Teachers and trainers	Add images and sample files to lesson content	Insert local files near the target paragraph with the paragraph handle
4	Design review records	Design and product teams	Explain ideas with local visual assets and supporting files	Show images inline and embed other files as attachments
5	Shared collaboration documents	Multi-person teams	Let collaborators review supporting materials in one place	Insert the file, wait for upload to finish, then share the document

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Insert Local File in Smart Docs	✅ Available	✅ Available
Core office apps	✅ Writer, Spreadsheet, and Presentation available	✅ Available
Advanced PDF and some advanced tools	Some features are limited	More advanced tools are available
Cloud storage	Basic storage	Higher storage allowance

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Everyday document editing and local file insertion	Free plan	This feature itself has no membership requirement
More advanced office tools and higher cloud storage needs	WPS Premium	Better suited to users who also need more advanced tools, cloud storage, and extended services

WPS membership center: Subscribe now
To compare available plans, open the pricing page and review the current benefits and plan details.