WPS Document Information on macOS: Introduction

WPS Document Information is an information-viewing feature for Smart Documents on macOS; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Document Information is an information panel feature in WPS Office for Mac Smart Documents. It helps you quickly review the current document’s basic properties and access data in one place.

Core tasks include:

Open the Document Information panel from the top-left menu through Document Management.
View basic information such as word count, file name, owner, creation time, document type, document size, and storage location.
View access data such as views, viewers, and editors, and export detailed records.

This feature is useful for document review, collaboration follow-up, content checks, and routine file management.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	Viewing basic information usually has no strict network requirement; viewing access data and exporting detailed records works better with an internet connection
Other	Open a Smart Document first; for owner and collaboration-related data, signing in to the relevant account is recommended

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office for Mac, open a Smart Document, and confirm that Document Management and Document Information are available from the top-left menu

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In Smart Documents, WPS shows both basic document information and access data, including file name, owner, creation time, document size, storage location, views, viewers, editors, and detailed record export.	Word supports viewing and editing document properties such as title, author, subject, and keywords.	Google Docs can show document details from the File menu, and Google Drive can show created date, activity, and version details.	Notion provides page analytics, including views, viewers, creators, and editors at the page level.	Acrobat provides document properties and metadata for PDFs, such as title, author, and creation information.
WPS Advantages	Advantage: WPS combines basic document properties and access data in one panel and supports exporting detailed access records.	Compared with WPS: Microsoft focuses more on document properties and metadata editing, and the cited page does not describe built-in access-data export in the same view.	Compared with WPS: Google provides document details and activity information, but these details are split across Docs and Drive entry points.	Compared with WPS: Notion is more focused on page analytics than a traditional document properties panel.	Compared with WPS: Adobe mainly focuses on PDF properties and metadata rather than a Smart Document collaboration information panel.
Official Source	—	View or change the properties for an Office file	Check activity & file versions	Page analytics	Document properties and metadata overview in Acrobat

Overall Conclusion
WPS Document Information fits workflows that need both document properties and collaboration access data in one place. Microsoft Word is closer to traditional metadata management, Google tools are more split between document and drive details, Notion is more analytics-oriented, and Adobe Acrobat is more suitable for PDF property management.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Check document properties	Editors, administrative staff	Quickly confirm file name, creation time, and owner	Open Document Information and review Basic Information
2	Track collaboration activity	Team leads, project members	Understand how often a document is viewed or edited	Review viewers, editors, and totals in Access Data
3	Export access records	Operations staff, project managers	Keep detailed records for review or reporting	Click Detailed Records in Access Data to export details
4	Confirm storage location	File managers	Verify where the document is stored	Check the storage location in Basic Information
5	Review document size and word count	Editors, reviewers	Understand document scale quickly	Check word count and document size in Basic Information

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
View basic document information	✅	✅
View access data	✅	✅
Export detailed access records	✅	✅
Other advanced tools such as advanced PDF editing	Some features may be limited	More advanced tools are typically available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Daily review of document properties and access data	Free	This feature can be used without membership restrictions
Need broader advanced office or PDF tools as well	WPS Premium	Suitable if you also need more advanced tools beyond this feature

WPS membership center: Subscribe now