WPS New on Windows: Introduction

WPS New is a smart document component inside Smart Spreadsheet on Windows for creating and editing rich text content in the same file; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None specified	No version gate is stated for this feature
Membership limit	None specified	The feature description does not set a membership requirement

About This Feature

Overview

New is a smart document component in WPS Smart Spreadsheet for Windows. It lets you create and edit rich text content directly inside the same spreadsheet file, so data pages and document-style content can stay together.

Core capabilities include:

Create a smart document tab from the bottom tab bar in a Smart Spreadsheet file.
Edit rich text with paragraph styles, font size, bold, italic, underline, strikethrough, color, superscript and subscript, inline code, task lists, lists, alignment, indentation, find and replace, comments, and insert tools.

This setup works well for project notes, data explanations, meeting records, and collaborative documents. It helps reduce switching between spreadsheets and separate document files while keeping related content in one place.

System Requirements

Item	Requirement
Operating system	A Windows device
App version	It is recommended to use the latest version of WPS Office
File type	Use this feature in a Smart Spreadsheet file (.sst)
Network	No mandatory requirement for local editing; an internet connection is recommended for collaboration
Other	Signing in to a WPS account is recommended for collaboration-related features

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download WPS Office for Windows and complete the setup with the installation wizard
Post-installation check	Open WPS Smart Spreadsheet, open an .sst file, and confirm that you can access App > Smart Document from the bottom tab bar

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Create a smart document directly inside a Smart Spreadsheet file, then edit rich text, use the outline panel, add comments, and insert images, tables, and code blocks while switching among sheets, data tables, and document tabs in the same file.	Word supports real-time co-authoring for documents and works well for standalone document collaboration, but it does not focus on a document tab embedded inside a spreadsheet file.	Google Docs supports online collaboration, document tabs, building blocks, and rich text organization for cloud-based document work.	Notion uses block-based pages with rich text and real-time collaboration for shared workspace content.	Acrobat focuses on PDF review and commenting, with shared links, annotations, and feedback tracking rather than a rich text document component inside a spreadsheet file.
WPS Advantages	Advantage: data pages and smart document tabs can stay in the same Smart Spreadsheet file; Advantage: the editing toolbar, outline panel, and insert entry are centralized for writing while reviewing data.	Compared with WPS: collaboration is centered on standalone Word documents, so spreadsheet data and document content are usually managed in separate files or apps.	Compared with WPS: collaboration features are clear, but the main workflow is still a standalone document rather than a document component inside a Smart Spreadsheet file.	Compared with WPS: block-based collaboration is flexible, but its page model is different from native tabbed collaboration inside one spreadsheet file.	Compared with WPS: Acrobat is more suitable for PDF review and comments than for rich text writing alongside spreadsheet data in one file.
Official Source	—	Collaborate on Word documents	Google Docs product page	Collaborate in a workspace	Share PDF files for review

Overall Conclusion
If your work requires spreadsheet data and explanatory writing to stay in the same Smart Spreadsheet file, WPS offers a more direct structure for that workflow. Other products also support collaboration, but they focus more on standalone documents or PDF review.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Data report explanations	Data analysts	Data tables and written conclusions are stored separately	Create a smart document in the same Smart Spreadsheet file and write analysis notes there
2	Project collaboration records	Project teams	Meeting notes and data sheets are saved in different places	Switch between data tabs and smart document tabs in one file
3	Task list organization	Team members	Task details need a structured text area	Use task lists, headings, and the outline panel to organize content
4	Drafting proposals	Operations and product teams	You need to review data while writing a proposal	Insert tables, images, and code blocks in the smart document
5	Multi-user collaboration	Cross-functional teams	Feedback is scattered and hard to sync	Use comments and collaborative editing in the same file

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Smart document creation and basic editing	✅	✅
PDF tools	✅ Basic features	✅ More complete feature set
Template downloads	Limited	More template benefits
Cloud storage	1 GB	20 GB in listed plans
AI tools	Limited access	More AI usage or related benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You occasionally create and edit smart documents in Smart Spreadsheet	Free	It covers document creation, editing, and basic collaboration-related work
You need more cloud storage, templates, or extended tools	WPS Premium	It is more suitable for frequent office work, team collaboration, and broader feature needs

WPS membership center: Subscribe now
To compare available plans, open the pricing page and review the listed feature differences.