How to Use WPS New on Windows

Use WPS New with 2 how-to topics, including creating a smart document and editing a smart document; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Create a Smart Document

Entry path: Bottom tab bar in Smart Spreadsheet → “+” → “App” → “Smart Document”

1. Open a Smart Spreadsheet file.
2. On the bottom tab bar, click the “+” button on the right.
3. In the pop-up menu, hover over “App.”
4. Click “Smart Document” in the submenu.
5. A new smart document tab is created and opens in edit mode.

Success Criteria

• Interface result: a new smart document tab appears on the bottom tab bar.
• What you can do next: you can type directly or use the toolbar to format content.

Tips While Using

• Smart documents can be created only in Smart Spreadsheet files (.sst).
• If the current file is a standard worksheet file (.xlsx), the Smart Document option does not appear in the menu.

2. Edit a Smart Document

Entry path: Open the smart document editing view after creation

1. In the smart document editor, use the top toolbar to set paragraph styles, font size, and text formatting.
2. Use bold, italic, underline, strikethrough, color, superscript, subscript, and inline code tools as needed.
3. Use task lists, numbered lists, bulleted lists, alignment, and indentation to organize content.
4. Click “+ Insert” to add images, tables, code blocks, and other content.
5. Type “/” in the editor to open the quick insert menu.
6. To view the outline, apply heading styles first and then check the outline panel on the left.
7. Use comments when you need to leave feedback during collaboration.

Success Criteria

• Interface result: the text style or inserted content is updated in the editor.
• What you can do next: you can continue switching to worksheets, data tables, or other smart document tabs.
• No side effect: editing the smart document does not close other tabs in the same file.

Tips While Using

• Typing “/” is a faster way to open the insert menu.
• The outline panel is generated after you apply heading styles.
• During collaboration, keeping an internet connection helps comments and edits sync in time.