How to Use WPS Smart Fill on Windows

Use WPS Smart Fill with 4 how-to topics in WPS Sheets; 4 topics are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Open the Smart Fill entry

Entry point: Home tab → Fill drop-down menu → Smart Fill

1. Open WPS Sheets and go to the worksheet you want to process.
2. Select the cell near the sample data or target column.
3. Click the Home tab.
4. Open the Fill drop-down menu.
5. Select Smart Fill.

Success Criteria

• UI state: You can see the Smart Fill option in the Fill menu.
• Next actions: After selecting data, you can continue with the fill steps.

Tips While Using

• Common mistakes: If you are not in the spreadsheet editing view, the entry may not be visible.
• Environment limits: This feature needs to be used in WPS Sheets, not in another WPS component window.

2. Run Smart Fill from sample data

Entry point: Home tab → Fill drop-down menu → Smart Fill

1. Enter 1 to 2 sample results in the first few cells.
2. Select the cells with the sample data or the target fill range.
3. Click Fill on the Home tab.
4. Select Smart Fill.
5. Wait for the pattern to be recognized and the remaining cells to be filled.

Success Criteria

• UI state: The target column is filled automatically based on the sample pattern.
• Next actions: After filling, you can continue editing, save the file, or adjust the data again.

Tips While Using

• Common mistakes: If the examples are too few or unclear, the recognized result may not match your expectation.
• Environment limits: More regular source data usually leads to more stable recognition.

3. Use the Ctrl+E shortcut to fill

Entry point: Select the target range, then press Ctrl + E

1. Enter a sample result in the target column first.
2. Select the sample cell or the range you want to continue filling.
3. Press Ctrl + E.
4. Check whether the cells have been filled according to the pattern.

Success Criteria

• UI state: After you press the shortcut, the following cells show automatic fill results.
• Next actions: You can immediately review, undo, or enter a new sample.

Tips While Using

• Common mistakes: If no sample is provided first, the shortcut may not produce the expected result.
• Environment limits: If the shortcut is occupied by another program, use the menu path instead.

4. Review and adjust the fill results

Entry point: Review the target column after Smart Fill finishes

1. Check the filled cells and confirm whether the pattern is correct.
2. Manually edit any result that does not match your expectation.
3. If needed, revise the sample content and run Smart Fill again.
4. Save the worksheet after confirmation.

Success Criteria

• UI state: The target column matches the expected format.
• Next actions: The data is ready for filtering, analysis, export, or further spreadsheet work.

Tips While Using

• Common mistakes: Trusting all results without checking may leave a few exceptions in place.
• Environment limits: For complex or irregular data, review sample rows before using the full column.