Insert/Delete Cell in WPS on Windows: Introduction

Insert/Delete Cell in WPS helps you adjust worksheet structure in WPS Spreadsheet; this guide covers 4 core tasks, with 2 available without membership and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	2	Matches the number of membership-related rows in the index

About This Feature

Overview

Insert/Delete Cell is a built-in editing feature in WPS Spreadsheet for Windows. It helps you insert cells, rows, or columns into an existing worksheet, and delete cells, rows, columns, or blank rows when you need to reorganize data.

Core capabilities include:

Right-click insert: insert cells and shift them right or down, or insert entire rows and columns.
Right-click delete: delete cells and shift nearby cells left or up, or remove entire rows and columns.
Ribbon insert: use the Home tab and the Rows and Columns menu to insert rows or columns.
Ribbon delete: use ribbon commands to delete cells, rows, columns, and blank rows.

This feature is useful when you need to add new fields, remove extra data, clean up worksheet structure, or reorganize a data range. After insertion or deletion, related formula references can adjust with the worksheet structure.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	Local insert and delete actions do not require a constant internet connection; download, sign-in, and membership checks require network access
Other	You need to open a WPS Spreadsheet file and have permission to edit the current worksheet

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open a spreadsheet file, and confirm that Insert, Delete, or Rows and Columns commands are available from the right-click menu or the Home tab

Source: WPS Office Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS supports inserting or deleting cells at the current position, with shift-right, shift-down, shift-left, and shift-up options. It also supports inserting or deleting entire rows and columns from both the right-click menu and the ribbon.	Excel supports inserting or deleting cells, rows, and columns. Microsoft documents both Home menu commands and right-click methods for row, column, and cell changes.	Google Sheets supports adding, moving, or deleting rows, columns, and cells, mainly through right-click actions in the spreadsheet interface.	Notion table view supports creating table views, bulk editing rows, rearranging rows and columns, and wrapping cell content, but it is a database-style table rather than a traditional spreadsheet cell-shift workflow.	Adobe InDesign tables support selecting cells, rows, and columns, then inserting or deleting rows and columns inside layout documents.
WPS Advantages	Advantage: WPS combines right-click actions and ribbon commands for worksheet structure changes in one spreadsheet workflow. Distinct: it covers both cell-shift insertion or deletion and full row or column actions, and also includes blank-row deletion in the delete menu.	Compared with WPS: Excel offers similar row, column, and cell editing, but the referenced page focuses more on row and column commands than a membership-based blank-row cleanup option.	Compared with WPS: Google Sheets covers row, column, and cell insertion or deletion, but its official guidance is centered on context-menu actions rather than a ribbon-style desktop workflow.	Compared with WPS: Notion is stronger for database organization and view management, while WPS is more direct for spreadsheet-style cell shifting and worksheet restructuring.	Compared with WPS: Adobe table editing is designed for page layout documents, not for spreadsheet-style data maintenance with worksheet formulas and cell movement.
Official Source	—	Insert or delete rows and columns in Excel	Add or move columns & cells	Table view	Select and edit tables in InDesign

Overall Conclusion
If your main task is restructuring worksheet data, WPS provides a direct spreadsheet workflow for inserting and deleting cells, rows, and columns. Notion and Adobe support table-related editing, but they are aimed at database organization or page layout work rather than standard spreadsheet structure changes.

Use Cases

No.	Scenario	Suitable users	Main issue	How this feature helps
1	Add a new field	Finance, admin, and operations users	A new data column is needed in the middle of an existing sheet	Insert a column on the left or right side of the current area
2	Reorganize local data	Users cleaning worksheet sections	A small area needs blank cells so nearby data can move	Insert cells and choose Shift Right or Shift Down
3	Remove extra content	Users maintaining reports	Extra cells, rows, or columns make the sheet harder to read	Delete cells, rows, or columns directly
4	Clean blank rows in batches	Users preparing data	Blank rows interrupt reading and analysis	Use the blank-row deletion option when available
5	Use ribbon commands instead of right-click	New users	The context menu path is not familiar yet	Use the Home tab and the Rows and Columns menu

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Insert cells, rows, and columns	✅	✅
Delete cells, rows, and columns	✅	✅
Delete blank rows	❌ Membership-related	✅
Cloud storage and additional advanced benefits	Basic benefits	More cloud storage and additional advanced benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Everyday worksheet editing	Free	Common insert, delete, row, and column adjustments are available
Frequent blank-row cleanup or broader advanced benefits	WPS Premium	It includes membership-related features and additional cloud and advanced benefits

Membership page: Subscribe to WPS Premium