Insert or Delete Cells in WPS on macOS: Introduction

Insert or delete cells in WPS on macOS helps you adjust worksheet structure with 4 core tasks, including 2 available without membership and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	2	Matches the number of Membership-related rows in the index

About This Feature

Overview

Insert or Delete Cells in WPS for Mac is a worksheet editing feature for adjusting table structure. It lets you insert cells, entire rows, or entire columns, and delete cells, rows, columns, or blank rows while shifting nearby data as needed.

Core tasks include:

Insert cells from the right-click menu and choose to shift cells right, shift cells down, insert a row, or insert a column.
Delete cells from the right-click menu and choose to shift cells left, shift cells up, delete an entire row, delete an entire column, or delete blank rows.
Use the Home tab and the Rows and Columns menu to insert content.
Use the Home tab and the Rows and Columns menu to delete content.

This feature is useful when you need to reorganize worksheet structure, add missing data areas, remove blank rows, or adjust layout without rebuilding the sheet.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office for Mac
App version	A current version of WPS Office for Mac is recommended
Network	Local insert and delete actions do not require a constant connection; downloading, signing in, and membership verification require internet access
Other	Open the worksheet in editable mode; membership-related actions such as deleting blank rows require sign-in with an eligible account

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office for Mac, open a spreadsheet, and confirm that insert and delete options are available in the right-click menu and on the Home tab

Source: WPS download page

Compare with Alternatives

Comparison Item	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports inserting cells, rows, and columns from the right-click menu or the Home tab, and deleting cells, rows, and columns; deleting blank rows is membership-related.	Excel supports inserting and deleting cells, rows, and columns from the Home menu or the right-click menu, with options for how surrounding cells move.	Google Sheets supports inserting or deleting rows, columns, and cells from the right-click menu, and also supports inserting multiple rows or columns at once.	Notion table view is oriented more toward database organization, with table views, row editing, and drag-based arrangement rather than traditional spreadsheet-style cell shifting.	Acrobat on the web focuses on editing PDF text, images, and pages, rather than spreadsheet cell structure changes.
WPS Advantages	Advantage: WPS provides both right-click access and ribbon access in the same worksheet workflow, and combines cell shifting, row and column actions, and blank-row cleanup in one feature area.	Compared with WPS, Excel also provides full row, column, and cell insertion and deletion, and its official page highlights formatting behavior after insertion.	Compared with WPS, Google Sheets emphasizes browser-based collaboration and batch insertion or deletion, without membership layering described on the cited page.	Compared with WPS, Notion is better aligned with information management and database-style organization than detailed worksheet cell movement.	Compared with WPS, Adobe Acrobat is designed for PDF editing rather than spreadsheet structure adjustment.
Official Source	—	Insert or delete rows and columns in Excel	Add or move columns & cells	Table view	Edit PDFs in Acrobat on the web

Overall Conclusion
If your main task is spreadsheet structure editing on macOS, WPS, Excel, and Google Sheets are the closest matches. For quick insert, delete, and blank-row cleanup through both right-click and ribbon entry points in WPS Office, WPS fits everyday worksheet editing well, while Notion and Adobe are better suited to database organization or PDF editing.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Add a missing data column	Finance and operations users	A worksheet needs a new field in the middle without rebuilding the table	Insert a column on the left or right side of the current area
2	Adjust a local input area	Data entry users	A small area needs extra space	Insert cells and choose shift right or shift down
3	Remove unnecessary blank content	Worksheet maintainers	Blank rows reduce readability	Use Delete Blank Rows to clean empty lines
4	Remove incorrect entries	Students, teachers, and office users	Wrong data needs to be removed while keeping the layout usable	Delete cells and choose shift left or shift up
5	Reorganize worksheet layout	Project team members	Row and column arrangement needs adjustment	Combine insert and delete actions for rows and columns

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Insert cells, rows, and columns	✅	✅
Delete cells, entire rows, and entire columns	✅	✅
Delete blank rows	❌ Requires membership	✅
Membership-checked advanced access	Upgrade when prompted by the feature	✅ Available with an active plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Everyday spreadsheet editing and occasional structure changes	Free	Covers common insert cell, delete cell, insert row or column, and delete row or column actions
Frequent blank-row cleanup or broader premium usage	WPS Premium	Better suited for users who need membership-related actions such as deleting blank rows

Visit the WPS membership purchase page: Subscribe to WPS Premium