WPS Filter on macOS helps you quickly show matching records in a worksheet and hide the rest; this guide covers 6 core tasks, with 6 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 6 | Matches the number of rows in the How-to Index |
| Available without membership | 6 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Filter is a built-in spreadsheet feature in WPS Office for macOS that helps you display rows that meet specific conditions and hide rows that do not. It is useful for reviewing lists, narrowing down large datasets, and checking records more efficiently.
Core capabilities include:
- Turn on standard filtering to add drop-down arrows to header cells.
- Turn on advanced filtering to apply more specific conditions in a dialog box.
- Access filtering from the Data tab, the right-click menu, or the Home tab.
- Keep original data intact because filtering hides rows instead of deleting them.
- Apply conditions across multiple columns.
- Copy visible results after filtering.
Common use cases include sales lists, finance records, and staff or contact lists. This feature helps reduce manual searching time and makes it easier to focus on the rows you need.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | The latest version of WPS Office for Mac is recommended |
| Network | No mandatory internet connection is required for local filtering tasks |
| Other | Open a spreadsheet file and make sure the data range includes headers and filterable content |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS Office, open a spreadsheet, and confirm that filter-related commands are available on the Data or Home tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports standard filter and advanced filter in spreadsheet data ranges, with entry points on the Data tab, right-click menu, and Home tab. | Excel supports filtering data in a range or table and lets users apply text, number, and comparison-based filters. | Google Sheets supports sorting and filtering data, and also supports filter views for view-specific filtering. | Notion databases support filters, advanced filters, sorts, and grouped views based on database properties. | Adobe Acrobat mainly provides filtering for comments and review items in PDF workflows rather than worksheet cell data. |
| WPS Advantages | Advantage: multiple entry points are available for the same filtering task; Distinct: both standard filter and advanced filter are available for everyday spreadsheet review. | Compared with WPS: Excel documentation emphasizes range and table filtering with built-in comparison options; WPS highlights direct access from several UI paths in the spreadsheet interface. | Compared with WPS: Google Sheets emphasizes collaborative filtering and filter views; WPS is more focused on direct filtering inside a desktop spreadsheet workflow on macOS. | Compared with WPS: Notion filtering is built around database views and properties; WPS is more aligned with traditional worksheet-style row filtering. | Compared with WPS: Adobe filtering is centered on PDF review comments, so it does not directly match spreadsheet row filtering tasks. |
| Official Source | — | Filter data in a range or table in Excel | Sort & filter your data | Views, filters, sorts & groups | View comments |
Overall Conclusion
WPS Filter on macOS is well suited to everyday spreadsheet review, especially when you want quick access to filtering from more than one interface path. If your work depends more on collaborative filter views, database-style organization, or PDF review workflows, the other products may fit those specific scenarios better.
Use Cases
| No. | Scenario | Suitable users | Main pain point | How Filter helps |
|---|---|---|---|---|
| 1 | Reviewing sales records | Sales and operations teams | Large tables make it hard to find target customers quickly | Use standard filtering to show only matching records |
| 2 | Checking finance details | Finance staff | Specific amounts or categories need to be reviewed separately | Use advanced filtering to apply more detailed conditions |
| 3 | Organizing name lists | HR and admin staff | Irrelevant rows make lists harder to review | Filter columns to keep only the needed entries visible |
| 4 | Checking multi-column conditions | Data coordinators | One column is not enough to narrow down results | Apply filter conditions across multiple columns |
| 5 | Copying filtered results | General office users | Only visible results should be copied into reports | Copy data after filtering to keep the visible rows in focus |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Spreadsheet filtering | Available | Available |
| Basic PDF features | Available | Available |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More template benefits |
| Advanced PDF and additional advanced tools | Partially limited | More features available |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Everyday spreadsheet filtering and basic office work | Free | The filter feature itself is available for regular worksheet review |
| More cloud storage, templates, or broader advanced office needs | WPS Premium | Better suited to users who also need expanded benefits beyond basic spreadsheet filtering |
How to Subscribe
- Subscribe here: Get WPS Premium
Source: WPS Office pricing page