WPS Smart Fill is a pattern-based filling feature in WPS Spreadsheets; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
| Shortcut | Ctrl + E | Quickly runs Smart Fill |
About This Feature
Overview
Smart Fill is a data-processing feature in WPS Spreadsheets that identifies patterns from examples and fills results in batches. It is useful for repetitive tasks such as text extraction, content combination, and format cleanup, helping reduce manual input.
Core tasks include:
- Turn on Smart Fill: Run batch filling from the Data tab.
- Smart extraction: Extract the target part from source content based on an example.
- Smart merge: Combine content from multiple columns into a new column based on an example.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory connection is required for local Smart Fill processing; downloading, installation, and account services require internet access |
| Other | You need an editable spreadsheet file and a target column for output results |
Download & Installation
Before using Smart Fill, install WPS Office on your Windows device.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation notes | Download and complete the installation, then open WPS Spreadsheets to use related features |
| Post-install check | Launch WPS Spreadsheets, open any worksheet, and confirm that the Smart Fill entry is visible on the Data tab |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | In spreadsheets, Smart Fill identifies patterns from examples and supports extraction, merging, and batch filling. It can be triggered from the Data tab or with Ctrl+E. | Excel Flash Fill automatically fills data when it senses a pattern, and Microsoft shows examples such as separating names from one column or combining names from two columns. It can run from Data > Flash Fill or with Ctrl+E. | Google Docs focuses on online document creation, collaboration, smart chips, templates, and AI-assisted writing. Its official product page does not describe a spreadsheet-style example-based fill workflow equivalent to Smart Fill. | Notion formulas can extract data, run calculations, and combine text across database properties. This is formula-based database processing rather than example-based filling in a spreadsheet grid. | Adobe PDF Services and Acrobat focus on extracting text, tables, images, and form data from PDFs, or exporting form data to spreadsheets. This is document extraction rather than spreadsheet cell filling from examples. |
| WPS Advantages | Advantage: Works directly in spreadsheet cells for example-based filling; Distinct: supports both a ribbon entry and the Ctrl+E shortcut for quick extraction and merging tasks. | Compared with WPS: Excel offers a closely related Flash Fill workflow, but the official guidance is centered on Excel-specific spreadsheet scenarios. | Compared with WPS: Google Docs emphasizes document collaboration and content creation instead of spreadsheet example-fill operations. | Compared with WPS: Notion usually requires formulas and database properties to produce results, so the workflow is more configuration-based. | Compared with WPS: Adobe is better suited to PDF extraction and form-data collection than direct spreadsheet pattern filling. |
| Official Source | — | Using Flash Fill in Excel | Google Docs product page | Notion formulas guide | Adobe PDF Services API |
Overall Conclusion: If your main task is to clean up spreadsheet data by giving examples for extraction, merging, and batch filling, WPS Smart Fill fits that workflow well. The other products listed here also provide data-related capabilities, but they focus more on spreadsheet-specific alternatives, online document collaboration, database formulas, or PDF extraction.
Use Cases
| No. | Scenario | Suitable for | Main pain point | Solution |
|---|---|---|---|---|
| 1 | Extracting names or fields | Admin staff, HR teams, operations teams | Source data is mixed in one column and manual splitting takes time | Enter an example and use Smart extraction to generate results quickly |
| 2 | Merging information from multiple columns | Sales teams, support teams, data coordinators | Multiple columns need to be combined into one display field | Enter a merged example in a new column and run Smart Fill |
| 3 | Batch format cleanup | Finance staff, project assistants | Repeating the same conversion rule is inefficient | Provide an example so the system can recognize the pattern and fill in batches |
| 4 | Fast processing with shortcuts | Frequent spreadsheet users | Menu-based steps take longer | Use Ctrl+E to run Smart Fill directly |
| 5 | Data cleanup in collaborative sheets | Team members working on shared data | Data comes from different sources and lacks a consistent format | Provide a standard example first, then fill the output in a unified format |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Smart Fill | Available | Available |
| Basic PDF features | Available | Available with a broader feature range |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More template benefits |
| Advanced office and AI-related capabilities | Partially limited | Broader availability |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday spreadsheet cleanup and occasional Smart Fill use | Free version | Smart Fill itself is available directly and works well for basic data processing |
| Need more cloud storage, templates, and extended office capabilities | WPS Premium | Suitable for users who also need broader office benefits |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page