Use Share File with 3 how-to topics, including opening file sharing, choosing between link sharing and file sharing, and deciding when file delivery is the better option.
How-to Index
| No. | Topic | Membership Requirement |
|---|---|---|
| 1 | 1. Open Share as File | Free |
| 2 | 2. Choose between link sharing and file sharing | Free |
| 3 | 3. Use file sharing in the right scenario | Free |
How-to Guide
1. Open Share as File
Entry: Top menu bar of the document → Share → Share as File
- Open the spreadsheet you want to send.
- Tap Share near the top of the document.
- Select Share as File from the sharing options.
- Continue to the sharing method selection screen.
Success Criteria
- Interface result: The sharing method selection screen opens.
- What you can do next: You can continue with link sharing or file sharing.
Tips While Using
- Common mistake: If no document is open, you cannot start the sharing flow for the current file.
- Environment note: If Android has no available target apps, the next sharing options may be limited.
2. Choose between link sharing and file sharing
Entry: Open the sharing method selection screen and choose a method
- Review the available sharing methods.
- Identify Share as Link and Share as File.
- Select link sharing when multiple people need online viewing or collaboration.
- Select file sharing when the recipient needs the original spreadsheet file.
Success Criteria
- Interface result: The selected sharing method is clear.
- What you can do next: You can continue sending with the chosen method.
Tips While Using
- Common mistake: If you choose link sharing when a file is expected, the recipient may receive an access link instead of the original file.
- Environment note: Link sharing usually needs a network connection and an available signed-in account state.
3. Use file sharing in the right scenario
Entry: Continue after deciding which sharing method to use
- Confirm whether the recipient needs to keep editing the spreadsheet.
- Choose file sharing when the original format and editing capability need to stay intact.
- Send the file through an available Android sharing channel.
- Ask the recipient to open the file in a compatible spreadsheet app.
Success Criteria
- Interface result: The file is sent through the selected channel.
- What you can do next: The recipient can receive and open the original spreadsheet file.
Tips While Using
- Common mistake: Choosing an incompatible delivery channel may affect file transfer results.
- Environment note: Some channels may limit large files.