WPS Row and Column Shortcuts on macOS help you turn the tool on, drag rows or columns to a new position, and replace content with Shift; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 3 | Matches the number of rows in the How-to Index |
| Available without membership | 3 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Row and Column Shortcuts are a built-in WPS Sheets interface feature in WPS Office for Mac. They help you adjust row and column positions more quickly in a worksheet. After the feature is turned on, shortcut buttons appear near row or column headers so you can drag the selected row or column directly to a new location.
Core tasks include:
- Turn on Row and Column Shortcuts from Display Settings in the status bar.
- Drag rows or columns to a new position with the shortcut button.
- Hold Shift while dragging to replace existing content instead of inserting.
This feature is useful when you need to reorganize worksheet structure, change field order, or quickly rearrange a data area in WPS Office.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Mac device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office for Mac |
| Network | No mandatory network connection is required for local editing; downloading, installation, and account services require internet access |
| Other | Open WPS Sheets and enter an editable worksheet |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Launch WPS Office for Mac, open a spreadsheet file, and check whether the Display Settings entry is available in the lower-right status bar |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Provides Row and Column Shortcuts in the worksheet interface, including shortcut-button drag-and-drop movement and Shift-based replacement while dragging. | Microsoft Support describes dragging an entire table to a new location in Word and resizing table rows or columns, but this page does not describe a dedicated spreadsheet row/column shortcut tool. | Google Sheets officially supports moving rows or columns and also allows dragging them to a new location. | Notion table view supports drag-and-drop rearrangement for rows and columns on desktop or in the browser. | Adobe Acrobat officially supports dragging page thumbnails to move PDF pages, which is useful for page organization rather than spreadsheet row or column editing. |
| WPS Advantages | Advantage: The entry point is grouped in the worksheet interface through Display Settings and shortcut buttons. Distinct: Holding Shift while dragging can replace content directly, which is useful for fast worksheet restructuring. | Compared with WPS: This Microsoft page focuses on document tables and table movement, not a worksheet row/column shortcut switch. | Compared with WPS: Google also supports drag-and-drop movement, but its official guidance focuses on menu commands and general dragging rather than a separate row/column shortcut toggle. | Compared with WPS: Notion supports reordering in a database-style table view, not a traditional spreadsheet row/column editing entry. | Compared with WPS: Adobe's drag-and-drop workflow is designed for PDF page organization, not worksheet row or column movement and replacement. |
| Official Source | — | Move or copy a table | Add or move columns & cells | Table view | Move or copy pages in PDFs in Acrobat on desktop |
Overall Conclusion
If your main goal is to rearrange rows and columns directly inside a spreadsheet, WPS Row and Column Shortcuts fit that workflow closely. Google Sheets and Notion also support drag-based reordering, but their entry points and product contexts are different. Adobe's comparable drag-and-drop capability is focused on PDF page organization instead of worksheet structure editing.
Use Cases
| No. | Scenario | Suitable For | Main Need | How WPS Helps |
|---|---|---|---|---|
| 1 | Reordering fields | Spreadsheet organizers | Column order does not match the required layout | Turn on Row and Column Shortcuts and drag a column to the target position |
| 2 | Rearranging a data area quickly | Data entry users | Cut-and-paste takes too many steps | Use the shortcut button to drag a row or column |
| 3 | Replacing content in place | Advanced editors | The target should replace content instead of being inserted | Hold Shift while dragging |
| 4 | Hiding shortcut controls temporarily | Everyday office users | Too many interface elements affect visibility | Turn off Row and Column Shortcuts in Display Settings |
| 5 | Cleaning up worksheet structure before sharing | Team members | The worksheet layout needs to be standardized before collaboration | Use Row and Column Shortcuts to finish structural adjustments first |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Row and Column Shortcuts | Available | Available |
| Basic spreadsheet editing | Available | Available |
| More advanced services and extended benefits | Some features may be limited | More advanced services and extended benefits are available |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Why |
|---|---|---|
| Everyday row and column reordering | Free | The Row and Column Shortcuts feature itself has no membership restriction |
| Users who also need more advanced services | WPS Premium | Suitable if you need more than basic spreadsheet editing |
How to Subscribe
- WPS membership page: Subscribe now
Source: WPS Office pricing page