Common questions about Reduce File Size usually focus on image quality, compression results, and feature access; this FAQ includes 4 common questions and a 3-term glossary.
FAQ
Will Reduce File Size affect spreadsheet content?
- Reduce File Size mainly works by optimizing images and removing redundant data.
- Core spreadsheet content does not change because of the entry point you use, but image clarity may change after compression.
- If you want a fallback version, select Backup Original Document before you start.
Why is the size reduction result not obvious?
- Check whether the file contains many images or redundant data that can be cleaned up.
- If the file already has few images or is already small, the result may be limited.
- Compare the file size before and after processing to decide whether more manual cleanup is needed.
What is the difference between Reduce File Size and regular file compression?
- Reduce File Size optimizes content inside the document, such as images and redundant data.
- Regular file compression usually packages the whole file and restores the original structure after extraction.
- If your goal is to make the spreadsheet itself smaller before sending, Reduce File Size is more suitable.
What should I do if I cannot find the Reduce File Size entry?
- Make sure you are using WPS Office on Android and that a spreadsheet file is open.
- Tap the top menu bar ☰ and check both All Services and More Output Conversion.
- If the entry still does not appear, update WPS Office to the latest version and confirm that your membership status is active.
Glossary
| Term | Definition |
|---|---|
| Reduce File Size | A feature that processes optimizable content inside a document to make the file smaller. |
| Redundant data | Extra data in a document that may be less useful for the current scenario and may increase file size. |
| Backup Original Document | An option that keeps a copy of the original file before processing so you can compare or revert later. |