Insert/Delete Rows and Columns in WPS on Windows helps you adjust worksheet structure quickly; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the How-to Index |
| Membership-related items | 0 | This feature does not require WPS membership for the listed tasks |
About This Feature
Overview
Insert/Delete Rows and Columns is a built-in spreadsheet editing feature in WPS Office for Windows. It is used to add or remove rows and columns in a worksheet.
Key capabilities include:
- Insert or delete rows and columns from the right-click menu for quick editing in the current selection.
- Use the Rows & Columns command on the Insert tab when you prefer a ribbon-based path.
- Delete multiple selected rows or columns in one action when you need to clean up a continuous data range.
This feature is useful for daily data entry, worksheet restructuring, and removing unused rows or columns. After insertion, adjacent data shifts automatically based on position so you can continue editing.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory internet connection is required for local row and column insertion or deletion |
| Other | You need to be able to open and edit WPS Spreadsheet files |
Download & Installation
Before using this feature, install WPS Office on your Windows device.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheet and confirm that the right-click menu and the Rows & Columns entry on the Insert tab are available |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports inserting and deleting rows and columns from the right-click menu or the Insert tab, and supports batch deletion for multiple selected rows or columns. | Word tables let you insert rows above or below and columns to the left or right from Table Layout, and Microsoft also documents inserting multiple rows or columns at the same time. | Google Sheets lets you add or delete rows, columns, or cells from the right-click menu and supports inserting multiple selected rows or columns at once. | Notion table view supports table-style organization, bulk editing of multiple rows, and dragging rows or columns to reorder them, but it is centered on database entries and properties rather than a traditional worksheet grid. | Adobe InCopy tables let you insert rows and columns from Table > Insert and specify quantity and placement before or after the current row or column. |
| WPS Advantages | Advantage: WPS combines a right-click path and a ribbon path in the same worksheet editing flow, which is convenient for quick structural changes in spreadsheets. | Compared with WPS: Microsoft documents these actions in Word table layout workflows, which fit document tables rather than worksheet-style grid editing. | Compared with WPS: Google supports similar insert and delete actions, but the documented workflow is centered on a browser-based spreadsheet environment. | Compared with WPS: Notion is better suited to database-style organization and property management than direct spreadsheet row and column editing. | Compared with WPS: Adobe supports row and column insertion in table layout workflows, but the documented use case is publishing and layout-oriented table editing. |
| Official Source | — | Add a cell, row, or column to a table in Word | Add or move columns and cells | Table view | Selecting and editing tables |
Overall Conclusion
WPS is well suited to local spreadsheet editing on Windows when you need to insert or delete rows and columns quickly. If your work focuses on traditional worksheet structure changes and continuous data cleanup, WPS provides a direct workflow for that use case.
Use Cases
| No. | Scenario | Suitable Users | Pain Point | Solution |
|---|---|---|---|---|
| 1 | Add detail rows | Data entry staff | The current worksheet does not have enough rows | Insert new rows above or below the target row |
| 2 | Add new fields | Spreadsheet maintainers | A new information field is needed | Insert a new column to the left or right of the target column |
| 3 | Remove blank areas | General office users | Extra rows or columns make the sheet harder to read | Select and delete the unnecessary rows or columns |
| 4 | Clean up data in batches | Finance and administrative staff | Multiple continuous rows or columns need the same action | Select multiple rows or columns first, then delete them together |
| 5 | Adjust a template layout | Report creators | The template structure needs to be reorganized | Rebuild the layout by inserting and deleting rows or columns |
Membership & Benefits
Membership details for this feature are simple: the 2 listed tasks are available without membership, while subscription plans may add broader product benefits beyond this worksheet editing feature.
Free vs WPS Premium
| Capability | Free Users | WPS Premium |
|---|---|---|
| Insert rows and columns | ✅ | ✅ |
| Delete rows and columns | ✅ | ✅ |
| Basic spreadsheet editing | ✅ | ✅ |
| Additional premium benefits | Use the free scope shown on the pricing page | Access more benefits included in the subscription plan |
Source: WPS Office pricing page
Recommendations
| Usage Scenario | Recommended Plan | Why |
|---|---|---|
| Daily row and column insertion or deletion | Free | The feature itself is available without membership and fits basic spreadsheet editing |
| Broader office or premium feature needs | WPS Premium | Suitable if you also need additional cloud, template, PDF, or other subscription benefits |
How to Subscribe
- WPS membership page: Subscribe now
Source: WPS Office pricing page