WPS Filter on Windows helps you show or hide spreadsheet rows by condition; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Filter is a built-in spreadsheet feature in WPS Office for Windows that helps you display only the rows that match selected conditions. It is useful when you need to review large tables, narrow down records, or focus on specific values in collaborative spreadsheets.
Core capabilities include:
- Turn on Filter to add drop-down arrows to column headers.
- Filter data by condition, value, color, or rule.
- Use the search box in the filter panel to find target items faster.
- Clear one filter or reset the full filtered view.
Common use cases include list review, status checking, record lookup, and team spreadsheet collaboration. It helps reduce manual scanning and makes spreadsheet filtering on Windows easier for daily data review.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No required network connection for local filtering; keep a connection for collaborative work when needed |
| Other | A spreadsheet file with a usable data range and column headers |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheet and confirm that the Filter entry is available on the Home tab |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports turning on filters in spreadsheets and filtering rows by selected items, color, conditions, or search results. | Excel AutoFilter can find, show, or hide values in one or more columns, and users can choose values from a list or search for data. | Google Sheets supports filters by condition, values, search, and color, and also supports filter views for view-specific filtering. | Notion lets users filter database views by property values and build more advanced filter logic in database views. | Adobe Acrobat Analyzer filters collection items by attribute values such as date, numeric thresholds, or text matches in the current collection view. |
| WPS Advantages | Advantage: WPS provides a direct spreadsheet-style filter workflow with a Home tab entry and Ctrl + Shift + L shortcut. Distinct: It combines item selection, color-based filtering, condition-based filtering, and search in one familiar table workflow. | Compared with WPS: Excel offers a similar AutoFilter workflow, but Microsoft documentation highlights the Data tab path rather than the Home tab path described for WPS. | Compared with WPS: Google Sheets filters can be visible to collaborators in the spreadsheet, while Google also provides separate filter views for view-specific use. | Compared with WPS: Notion filtering is centered on database properties and views rather than classic worksheet column drop-down filtering. | Compared with WPS: Adobe filtering applies to document collections and extracted attributes, not to spreadsheet rows in a worksheet grid. |
| Official Source | — | Use AutoFilter to filter your data | Sort & filter your data | Views, filters, sorts & groups | Filter a collection using attributes |
Overall Conclusion
WPS Filter is well suited to everyday spreadsheet work on Windows, especially when you want a familiar row-and-column filtering workflow. Microsoft and Google provide comparable spreadsheet filtering, while Notion and Adobe focus on database-view or document-collection filtering models instead of classic worksheet filtering.
Use Cases
| No. | Scenario | Suitable for | Main challenge | How Filter helps |
|---|---|---|---|---|
| 1 | Review key records in a shared sheet | Team members | Large tables make target rows hard to spot | Filter rows by the needed column conditions |
| 2 | Narrow down lists by status or category | Admin staff, teachers, operations teams | Lists contain many categories and statuses | Filter by selected values or rules |
| 3 | Find target items quickly | Data reviewers | Too many candidate items to check one by one | Use the search box in the filter panel |
| 4 | Restore the full table view | All spreadsheet users | Need to return from a filtered view to all rows | Clear one filter or turn filtering off |
| 5 | Check data in collaborative work | Multiple collaborators | Need to understand whether a filter affects shared viewing | Review filter visibility settings before applying changes |
Membership & Benefits
Free vs WPS Premium
| Capability | Free | WPS Premium |
|---|---|---|
| Basic spreadsheet filtering | Available | Available |
| Basic PDF features | Available | More complete PDF tools available |
| Cloud storage | 1 GB | 20 GB |
| Template downloads | Limited | More template benefits |
| AI features | Limited access | More AI features with usage limits described on the pricing page |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| Everyday spreadsheet filtering and basic office work | Free | Filter itself is available without membership for regular spreadsheet review |
| Need more PDF tools, cloud storage, templates, or broader office benefits | WPS Premium | Better fit when you also need expanded document and account benefits |
How to Subscribe
- WPS membership: Subscribe now
Source: WPS Office pricing page