WPS Fill on Windows helps you quickly copy cell content, continue data patterns, and extend formulas in spreadsheets; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | All topics in this guide are available directly |
| Recommended version | Latest WPS Office | Helps ensure a stable spreadsheet editing experience |
About This Feature
Overview
Fill is a common spreadsheet editing feature in WPS Office for Windows. It helps you use the fill handle to quickly copy cell content, continue number or date patterns, and extend formulas while adjusting relative references automatically.
Core capabilities include:
- Drag to fill: Use the fill handle in the lower-right corner of a cell to extend content downward or across.
- Series and fill options: After dragging, open Auto Fill Options to choose actions such as copying cells or filling formatting only.
This feature is useful for batch numbering, date schedules, repeated text, formula expansion, and faster spreadsheet cleanup.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run the desktop version of WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No mandatory internet connection is required for local fill actions; keep a stable connection for collaborative spreadsheet syncing |
| Other | You need to open WPS Spreadsheet files and have edit permission for the target worksheet |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Installation method | Download the Windows installer and follow the setup wizard to complete installation |
| Check after installation | Open WPS Spreadsheet, select any cell, and confirm that the fill handle is visible and can be dragged |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports dragging the fill handle to copy content, continue number and date patterns, and extend formulas with adjusted relative references. | Excel supports Auto Fill to fill cells with data that follows a pattern and provides Auto Fill Options. | Google Sheets supports autofill to create a series of numbers, letters, or dates by dragging the lower-right handle. | Notion formulas calculate results across an entire database property and are designed for property-level computation rather than spreadsheet-style drag fill. | Acrobat Fill & Sign is designed for filling and signing PDF forms, not for worksheet-style series filling. |
| WPS Advantages | Advantage: Uses a spreadsheet fill handle directly in the editing grid for copying, series continuation, and formula extension in everyday worksheet work. | Compared with WPS: Excel offers a similar Auto Fill workflow inside worksheets. | Compared with WPS: Google Sheets is centered on browser-based spreadsheets, while WPS fits desktop spreadsheet editing on Windows. | Compared with WPS: Notion is more suitable for database properties and formula-driven organization than cell-by-cell fill handle actions. | Compared with WPS: Adobe Acrobat is more suitable for PDF form completion and signatures than spreadsheet sequence filling. |
| Official Source | — | Fill data automatically in worksheet cells | Automatically create a series or list | Write formulas that extend the capabilities of your databases | Fill and sign PDF forms in Acrobat |
Overall Conclusion: If your main work is entering sequences, copying values, and extending formulas in a Windows desktop spreadsheet, WPS Fill covers these frequent tasks directly. For browser-based collaboration, database formulas, or PDF form completion, the other products focus on different workflows.
Use Cases
| No. | Scenario | Suitable for | Main issue | How it helps |
|---|---|---|---|---|
| 1 | Create continuous serial numbers | Administrative, finance, and operations staff | Manual numbering is slow | Enter a starting value and drag the fill handle to continue the sequence |
| 2 | Extend date schedules | Project members and schedulers | Entering dates one by one takes time | Drag to continue a date series automatically |
| 3 | Copy formulas down a column | Data processing staff | Pasting formulas cell by cell is error-prone | Use the fill handle to extend formulas and adjust relative references automatically |
| 4 | Keep the original value when copying | Collaborative editors | Auto-increment is not always needed | Choose Copy Cells in Auto Fill Options |
| 5 | Copy formatting only | Spreadsheet maintainers | Formatting needs to stay consistent without changing values | Choose Fill Formatting Only in Auto Fill Options |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Basic fill actions | ✅ Drag-to-fill and common copy actions are available | ✅ Available |
| Core WPS Office apps | ✅ Basic document, spreadsheet, presentation, and PDF features are available | ✅ Available |
| Additional advanced features | Some advanced features may depend on the selected plan | More advanced features are available based on the selected plan |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Daily spreadsheet entry and simple series filling | Free | Basic fill actions are enough for common spreadsheet work |
| Long-term users who also need more advanced office features | WPS Premium | Suitable if you need broader premium office features and services |
How to Subscribe
- Visit Subscribe to WPS Premium to review available plans and subscription options.
Source: WPS Office pricing page