WPS Fill Color on Windows helps you apply or remove cell background colors in spreadsheets; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 4 | Matches the number of rows in the How-to Index |
| Available without membership | 4 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Fill Color is a cell background formatting feature in WPS Spreadsheets on Windows. It helps you label data, separate visual groups, and improve spreadsheet readability.
Core tasks include:
- Apply a fill color from the Home tab for quick highlighting.
- Open Format Cells from the right-click menu for more detailed fill settings.
- Use More Colors to create a custom color with specific values.
- Remove a background color with No Fill when you want to return to the default look.
This feature is useful for status tracking, category marking, collaborative sheets, and print-ready formatting.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office |
| App version | It is recommended to use the latest version of WPS Office |
| Network | No mandatory network connection is required for local fill color editing; a stable connection is recommended for collaboration |
| Other | You need permission to edit the target spreadsheet cells |
Download & Installation
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Spreadsheets and confirm that the Fill Color entry is available on the Home tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports applying cell colors, using More Colors for custom values, and removing color with No Fill. | Microsoft Word supports table cell shading, including More Colors and No Color options. | Google Sheets supports changing cell fill color and includes single-color and alternating-color formatting options. | Notion table views support bulk property editing and conditional color, but not traditional spreadsheet-style cell fill editing. | Adobe Acrobat focuses on filling and signing PDF forms, and the official page does not describe spreadsheet-style cell fill color editing. |
| WPS Advantages | Advantage: The feature is directly available from the Home tab and also includes a right-click format path, custom colors, and quick clearing for spreadsheet editing. | Compared with WPS: The official feature described is table shading in Word rather than spreadsheet cell fill as a primary workflow. | Compared with WPS: It also supports fill color, but the official guidance is centered on online spreadsheet formatting more broadly. | Compared with WPS: It is more focused on database views and properties than direct spreadsheet cell background editing. | Compared with WPS: The official help content is focused on PDF form workflows instead of spreadsheet fill color tasks. |
| Official Source | — | Add or remove shading in a table | Edit & format a spreadsheet | Table view | Fill and sign PDF forms |
Overall Conclusion
WPS Fill Color is closely aligned with everyday spreadsheet cell formatting on Windows. If you want a direct desktop workflow for marking, organizing, and restyling cells, WPS provides a straightforward path for that work.
Use Cases
| No. | Scenario | Suitable for | Main issue | How Fill Color helps |
|---|---|---|---|---|
| 1 | Sales data classification | Sales and operations teams | Different statuses are hard to scan quickly | Use different cell colors for pending, in-progress, and completed items |
| 2 | Collaboration marking | Team collaborators | Important areas are not obvious during shared editing | Add background colors to key cells for clearer shared review |
| 3 | Print preparation | Admin and finance users | Important information is not prominent enough on paper | Apply fill colors to headers or key values before printing |
| 4 | Template standardization | Template owners | Brand or standard colors are hard to keep consistent | Use custom colors to match a required style guide |
| 5 | Style reset | General office users | Colored cells need to return to the default look | Use No Fill to clear the background quickly |
Membership & Benefits
Free vs WPS Premium
| Capability | Free users | WPS Premium |
|---|---|---|
| Fill Color basic use | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Available | ✅ Available with broader coverage |
| Cloud storage | 1 GB | 20 GB |
| Templates | Limited downloads | More templates and broader benefits |
Source: WPS Office pricing page
Recommendations
| Usage scenario | Recommended plan | Why |
|---|---|---|
| Everyday spreadsheet color marking and basic editing | Free | Fill Color itself is available for regular spreadsheet work |
| Broader storage or extended office needs | WPS Premium | Better suited if you also need more cloud space, templates, or additional office capabilities |
How to Subscribe
- WPS membership center: Subscribe to WPS Premium
Source: WPS Office pricing page