Common questions about File Optimization usually focus on data impact, processing time, collaborative files, and recovery options; this FAQ covers 4 common questions.
FAQ
Will File Optimization affect spreadsheet data?
- File Optimization is mainly used to clean redundant data, cache, and other optimizable resources.
- In normal use, the actual spreadsheet content remains available for continued work.
- For important files, save a backup first or confirm that version history is available.
How long does File Optimization take?
- Processing time depends on file size, image count, and content complexity.
- Smaller files usually finish faster, while larger and more complex files may take longer.
- During processing, it is better to wait until the current optimization finishes before making broad edits.
Does File Optimization work for cloud files in collaboration mode?
- Open the target spreadsheet in collaboration mode.
- Start File Optimization from the feature entry and complete the process.
- After optimization, the collaborative cloud file is generally better prepared for continued multi-user work.
How can I recover if the optimization result is not ideal?
- First confirm whether the current file has already been saved in its new state.
- If you need to go back, check whether a backup copy or version history is available.
- For important files, keep an original copy before running File Optimization.
Glossary
| Term | Definition |
|---|---|
| File Optimization | A feature that reduces file size for the current file, often through image compression, redundant data cleanup, and style cleanup. |
| Collaboration mode | A way for multiple people to view or edit the same spreadsheet file, usually with cloud sync. |
| Redundant data | Extra data left in a file that does not directly help current use but can increase file size or processing load. |
| Automatic optimization | A setting that runs file optimization automatically when a file meets the required conditions after opening. |