WPS Print on Windows lets you send cloud documents to a printer with preview and two direct entry paths; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | No indexed task requires membership |
About This Feature
Overview
WPS Print on Windows is used to send cloud documents to a local or network printer. You can open the print flow from the File Operations menu or from the Home tab, review the print preview, and then print the document.
Core capabilities include:
- Start printing from the File Operations menu for document-level output.
- Start printing from the Home tab for a faster in-editor path.
- Review the print preview before sending the document to the printer.
This feature fits everyday office printing, paper archiving after review, and users searching for how to print documents in WPS on Windows.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows desktop environment |
| App version | The latest version of WPS Office is recommended |
| Network | A network connection is recommended when opening cloud documents; printer connectivity depends on your device setup |
| Other | Your PC should already detect an available printer, and your account should be able to open the target document |
Download & Installation
Install the WPS Office desktop app for Windows before using Print, and make sure your printer is already installed and recognized by Windows.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Post-install check | Open WPS, load a document, and confirm that a Print entry is available from File Operations or the Home tab |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Opens print preview from File Operations or the Home tab and prints cloud documents directly. | Word supports File > Print, print preview, printer selection, and page-range settings. | Google Docs supports printing in the browser, and some browser flows generate a PDF before printing. | Notion can print a page from the browser, while desktop workflows often rely on exporting to PDF first. | Acrobat Reader focuses on PDF printing with page range, orientation, page handling, and preview options. |
| WPS Advantages | Advantage: two clear entry paths support different working habits. Distinct: the print flow stays close to the document editing experience. | Compared with WPS: the common print path is mainly centered on the File menu. | Compared with WPS: browser dependence is stronger, and some flows move through PDF generation or download first. | Compared with WPS: direct printing is more limited by platform, and desktop use is more export-first. | Compared with WPS: stronger for finished PDF output, while WPS is more direct for documents still being edited. |
| Official Source | — | Print a document in Word | Print a file | Export your content | Print PDFs in Acrobat Reader |
Overall Conclusion: WPS is a practical fit when you want to print right after editing a document on Windows. Adobe Acrobat is more specialized for finished PDF output, while browser-first collaboration tools often depend more on browser behavior or export steps.
Use Cases
| No. | Scenario | Suitable for | Main pain point | How Print helps |
|---|---|---|---|---|
| 1 | Everyday office printing | Admin staff, assistants, teachers | Need to print right after editing | Open Print from Home or File Operations and send the document out |
| 2 | Preview before output | Reviewers | Need to confirm layout before printing | Check the preview first, then print |
| 3 | Flexible entry paths | Frequent printing users | Different habits slow down access | Use either menu-based or tab-based entry |
| 4 | Paper copies of cloud files | Team members | Cloud documents still need offline filing | Open the cloud document and print directly |
| 5 | Printer troubleshooting | General office users | The printer is not detected during printing | Check the connection, driver, and Windows printer status |
Membership & Benefits
Free vs WPS Premium
Print is available to all users. The official WPS Office pricing page also shows a free plan and paid plans with broader PDF, storage, and sharing capabilities.
| Capability | Free users | WPS Premium |
|---|---|---|
| Current Print feature | ✅ Available | ✅ Available |
| Basic office work and reading | ✅ Available | ✅ Available |
| More PDF and extended tools | Some items are limited | More items are available |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended plan | Why |
|---|---|---|
| You only need printing and basic document work | Free | The current Print feature is already available without membership |
| You also need more PDF tools, cloud storage, or shared plan features | WPS Premium | A better fit when your workflow goes beyond printing |
How to Subscribe
- Membership page: Subscribe to WPS Premium
Source: WPS Office pricing page