How to Insert Table in WPS on Windows

Use Insert Table in WPS on Windows with 4 how-to topics; all 4 are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Insert a table with specific rows and columns from the Insert tab

Entry: Insert → Table → Insert Table

1. Place the cursor where you want to insert the table.
2. Click the Insert tab.
3. Click Table.
4. Drag across the grid to choose the number of rows and columns, such as 3 × 4.
5. Click the left mouse button to insert the table.

Success Criteria

• Interface result: A table with the selected number of rows and columns appears in the document.
• You can continue: You can type in cells or continue adjusting table styles.

Tips While Using

• Common mistake: If the cursor is not placed first, the table may be inserted in the wrong location.
• Environment note: In collaboration scenarios, complex table effects may differ from desktop editing.

2. Create a table from the insertion entry under the Home tab

Entry: Home → Insert → Table → Insert Table

1. Place the cursor where you want to insert the table.
2. Open the Insert entry under the Home tab.
3. Select Table and open Insert Table.
4. Drag in the grid to choose the rows and columns, such as 5 × 4.
5. Click the left mouse button to insert the table.

Success Criteria

• Interface result: A new table appears at the current cursor position.
• You can continue: You can enter content, adjust borders, or change the structure.

Tips While Using

• Common mistake: If you do not open the correct insertion entry, the table command may not appear.

3. Copy and paste a table from another file

Entry: Copy from an external file → Paste into the current document

1. Select the target area in a spreadsheet or another document.
2. Press Ctrl+C to copy it.
3. Switch to the WPS document and place the cursor at the target position.
4. Press Ctrl+V to paste.
5. If needed, right-click and choose Keep Source Formatting.

Success Criteria

• Interface result: The copied table content appears in the current document.
• You can continue: You can edit cell content or adjust the table style.

Tips While Using

• Common mistake: After direct paste, formatting may differ from the original file, so choose the paste option that fits your needs.
• Environment note: In online editing mode, some advanced table settings may not be preserved completely.

4. Add specific rows or columns after insertion

Entry: Select a cell or the whole table → Insert

1. Insert a basic table first.
2. Select the cell area or the whole table near the place you want to expand.
3. Right-click the selected area.
4. Choose an Insert-related command.
5. Add the rows or columns you need.

Success Criteria

• Interface result: New rows or columns are added and the existing content stays in the corresponding positions.
• You can continue: You can keep entering data, adjusting row height and column width, or changing borders.

Tips While Using

• Common mistake: If the correct cell or table area is not selected, the insertion position may not match your expectation.
• Environment note: In collaboration mode, direct insertion is limited to 10 × 10 at one time, and you can continue adding rows or columns afterward.