WPS Insert Control helps you insert rich text controls and drop-down controls in documents on Windows; this guide covers 5 core tasks, with 5 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 5 | Matches the number of rows in the How-to Index |
| Available without membership | 5 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Insert Control is a document control feature in WPS for Windows that helps you build fillable form templates and structured document content. In collaboration mode, it supports rich text controls and drop-down controls, along with property editing and control removal.
Core capabilities include:
- Insert a rich text control for editable text input.
- Insert a drop-down control for predefined options.
- Open the control feature from different entry points in the ribbon.
- Set a control title and tag for template management.
- Delete an inserted control when the document structure needs adjustment.
This feature is useful for form templates, collaborative documents, fixed-field input, and standardized content collection.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | Windows device |
| App version | It is recommended to use the latest version of WPS Office |
| Network | A network connection is recommended when working in collaboration mode |
| Other | You need to open a WPS document in editable status |
Download & Installation
Before using Insert Control, install WPS Office for Windows and confirm that you can open and edit documents normally.
| Item | Details |
|---|---|
| Official download | WPS Office Free Download |
| Check after installation | Open WPS Office, then open a document and confirm that related entries under Insert or Home are visible |
Source: WPS download page
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Supports inserting rich text controls and drop-down controls in documents, with property editing and deletion for form templates and structured content entry. | Word content controls act as containers for specific content such as dates, lists, and formatted text in structured documents. | Google Docs supports smart chips, placeholder chips, and dropdowns for lightweight collaboration and information selection. | Notion Forms connects questions to database properties and can show options as a dropdown for information collection. | Acrobat supports fillable PDF forms with text boxes, drop-down lists, radio buttons, checkboxes, and other field types. |
| WPS Advantages | Advantage: You can insert rich text controls and drop-down controls directly in the document editing flow. Distinct: The feature also includes property settings and deletion for basic control management. | Compared with WPS: Word offers a broader content control system for structured document scenarios, while WPS keeps the workflow focused on direct document editing and form-style fields. | Compared with WPS: Google Docs emphasizes smart chips and collaborative references, with less focus on document-embedded form control management. | Compared with WPS: Notion is oriented toward standalone forms and database workflows rather than embedded controls inside a traditional document editor. | Compared with WPS: Acrobat is centered on PDF form creation and distribution, so the file type and editing workflow are different. |
| Official Source | — | Content controls in Word | Insert smart chips in Google Docs | Forms | PDF forms help |
Overall Conclusion: If you need to add fillable fields inside a WPS document and continue editing in the same workflow, Insert Control fits everyday document template work well. If your main task is PDF form distribution, database-driven forms, or a broader structured control system, other tools may fit those scenarios better.
Use Cases
| No. | Scenario | Suitable For | Main Need | Solution |
|---|---|---|---|---|
| 1 | Build fillable form templates | Admin teams, operations teams | Document fields need consistent input | Insert rich text controls and drop-down controls |
| 2 | Standardized input in collaborative documents | Team members | Multi-user input can become inconsistent | Use controls to define input positions and options |
| 3 | Manage template fields | Template maintainers | Field purposes become hard to identify later | Set titles and tags in control properties |
| 4 | Adjust document structure | Editors | Inserted fields need to be replaced or removed | Delete controls from the right-click menu |
| 5 | Use multiple entry points | General users | A single entry path may be hard to remember | Open the feature from Insert or Home |
Membership & Benefits
Free vs WPS Premium
This feature is available to all users. The WPS Office pricing page also shows that free and paid plans differ in broader office features, cloud storage, templates, and additional tools.
| Capability | Free | WPS Premium |
|---|---|---|
| Insert rich text controls | ✅ | ✅ |
| Insert drop-down controls | ✅ | ✅ |
| Set control properties | ✅ | ✅ |
| Delete controls | ✅ | ✅ |
| Broader office features and extra tools | Basic access | More advanced options are available |
Source: WPS Office pricing page
Recommendations
| Scenario | Recommended Plan | Why |
|---|---|---|
| Everyday control insertion and basic form template work | Free | The feature itself is available without membership |
| Users who also need more advanced office features, more cloud storage, or additional tools | WPS Premium | A paid plan can better fit broader office needs |
How to Subscribe
- Membership page: Get WPS Premium
Source: WPS Office pricing page