WPS Find and Replace is a text search and batch editing tool in WPS Docs on Windows; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.
At a Glance
| Metric | Value | Notes |
|---|---|---|
| Core tasks | 2 | Matches the number of rows in the How-to Index |
| Available without membership | 2 | Matches the number of Free rows in the index |
| Membership-related items | 0 | Matches the number of membership-related rows in the index |
About This Feature
Overview
Find and Replace is an editing tool in WPS Docs on Windows for locating specific text in a document and replacing it one by one or all at once. It is useful for fixing typos, standardizing terminology, updating repeated text, and checking where a word appears across a file.
Its core tasks include:
- Find content: Enter a keyword to view matches and highlight them in the document.
- Replace content: Enter the original text and replacement text, then use Replace or Replace All.
Common use cases include long-document review, terminology cleanup, and repeated text updates.
It helps reduce manual searching and lowers the chance of missing repeated edits.
System Requirements
| Item | Requirement |
|---|---|
| Operating system | A Windows device that can run WPS Office normally |
| App version | The latest version of WPS Office is recommended |
| Network | No required internet connection for local find and replace tasks |
| Other | You need an editable text document opened in WPS Docs |
Download & Installation
| Item | Notes |
|---|---|
| Official Download | WPS Office Free Download |
| Post-install Check | Open WPS Docs, then check the Home tab for Find and Replace related entry points |
Source: WPS Download Center
Compare with Alternatives
| Dimension | WPS | Microsoft | Notion | Adobe | |
|---|---|---|---|---|---|
| Capability Summary | Provides Find and Replace from the Home tab, with support for finding text, highlighting matches, replacing one match, and replacing all matches. | Word provides Home > Editing > Replace, with Replace, Replace All, and additional search options such as Match case. | Google Docs supports find and replace in documents, and Google also documents regular expression related find and replace capabilities in Docs and Sheets. | Notion help content documents keyboard shortcuts and block editing, but it does not describe a dedicated document-wide find and replace workflow. | Acrobat can search the current PDF and replace text one instance at a time; Adobe states that only the Find toolbar includes a Replace With option. |
| WPS Advantages | Advantage: WPS combines finding, highlighted match review, single replacement, and Replace All in a familiar document editing workflow. Distinct: The entry point is placed in the main editing area for quick text revision. | Compared with WPS: Word offers more advanced search conditions, while both products support Replace and Replace All. | Compared with WPS: Google Docs covers document find and replace, while some regular expression replacement details are documented for broader Google product scenarios. | Compared with WPS: Notion focuses more on block editing and shortcuts, and its official help does not highlight a standalone batch replace flow. | Compared with WPS: Acrobat replacement is limited to one instance at a time in the current PDF, rather than a document-wide Replace All workflow. |
| Official Source | — | Find and replace text in Word | Search and use find and replace | Keyboard shortcuts | Searching PDFs |
Overall Conclusion
WPS Find and Replace works well for everyday document editing, especially when you need quick text search and batch updates in one place. If you need more advanced search conditions, Microsoft Word documents more options. If you are editing PDF text, Adobe Acrobat uses a more instance-by-instance replacement flow.
Use Cases
| # | Scenario | Target Users | Core Pain Point | Solution |
|---|---|---|---|---|
| 1 | Standardize terminology | Editors, students, office users | The same term appears in inconsistent forms | Use Replace content to update the target term consistently |
| 2 | Check keyword distribution | Reviewers, writers | You need to confirm where a word appears | Use Find content to review highlighted matches and jump to each result |
| 3 | Fix repeated typos | Everyday office users | The same typo appears in many places | Use Replace All to correct repeated errors at once |
| 4 | Update template text | Admin and HR users | Old names or labels in templates need updating | Enter the original text and the new text, then run Replace |
| 5 | Review a revised document | Team collaboration users | You need to confirm whether any old text remains | Run Replace first, then use Find to review remaining matches |
Membership & Benefits
Free vs WPS Premium
| Feature | Free User | WPS Premium |
|---|---|---|
| Find content | ✅ Available | ✅ Available |
| Replace content | ✅ Available | ✅ Available |
| Basic PDF features | ✅ Partially available | ✅ More features |
| Cloud storage | 1GB | 20GB |
Source: WPS Office pricing page
Recommendations
| Use Case | Recommended Plan | Reason |
|---|---|---|
| Everyday document find and replace | Free | This feature itself is available directly for regular editing needs |
| More PDF tools and more cloud storage | WPS Premium | Suitable for users who work with multiple document types and need broader feature access |
How to Subscribe
- WPS membership center: Subscribe now
Source: WPS Office pricing page