How to Use WPS Collaboration Restrict Editing on Windows

Use Collaboration Restrict Editing with 2 how-to topics on Windows; all 2 are available without membership and 0 are membership-related, so you can jump to the exact steps from the How-to Index.

How-to Index

How-to Guide

1. Turn On Restrict Editing

Entry point: Review > Restrict Editing

1. Open the collaborative document that you want to protect.
2. Click the Review tab.
3. Click the Restrict Editing button.
4. In the pane on the right, select Restrict Editing.
5. Choose a restriction type: No changes (Read only), Revisions, Comments, or Only content controls can be edited.
6. Click Start Protection.
7. Set and confirm the protection password.

Success Criteria

• UI state: The Restrict Editing pane stays open on the right and shows the current restriction type.
• Next actions: The document enters a protected state based on the selected restriction type.
• No side effects: Unauthorized collaborators cannot modify restricted content through normal editing.

Tips While Using

• Common mistakes: If you choose a restriction type before selecting Restrict Editing, the protection may not take effect.
• Environment limits: In collaboration mode, make sure the document is open normally and its permission status is stable.

2. Turn Off Restrict Editing

Entry point: Review > Restrict Editing > Stop Protection

1. Open the collaborative document that already has Restrict Editing turned on.
2. Click the Review tab.
3. Click the Restrict Editing button.
4. In the pane on the right, click Stop Protection.
5. Enter the protection password.
6. Confirm to remove document protection.

Success Criteria

• UI state: Restrict Editing is removed and the document returns to normal editing.
• Next actions: You can edit the main content again or apply a new restriction rule.
• No side effects: Existing document content is not removed automatically when protection is turned off.

Tips While Using

• Common mistakes: Entering the wrong password prevents you from stopping protection.
• Environment limits: If the password is forgotten, only the document owner or document manager can remove protection in collaboration mode.