How to Use WPS Meeting Controls on macOS

Use WPS Meeting Controls through 3 how-to topics, all completed inside the meeting interface; choose a topic from the index and follow the entry path and steps.

How-to Index

How-to Guide

1. Manage Participants

Entry path: Meeting interface → bottom toolbar → Meeting Controls

1. Join the meeting and click Meeting Controls in the bottom toolbar.
2. Open the panel on the right side to view the available meeting options.
3. Set Join Permissions and Join Approval as needed.
4. Continue configuring options such as Start Sharing, Take Over Collaborative Document Presentation, Join Muted, Require Video on Join, and Edit In-Meeting Nickname.
5. If needed, use Assign Presenter to choose the current presenter.
6. If needed, use Transfer Host or Remove Participant from Meeting to adjust host rights or remove someone.

Success Criteria

• Interface result: The Meeting Controls panel opens on the right side and shows the available control options.
• Next action available: The host can continue adjusting meeting permissions, presentation rights, or participant status.

Tips While Using

• Common mistake: If you are not in the meeting or do not have host permissions, full meeting control options may not be available.
• Permissions: Only the host can perform meeting control actions.
• Environment note: Online meeting control depends on a stable network connection.

2. Lock a Meeting

Entry path: Meeting interface → Meeting Controls → Lock Meeting

1. In the meeting, click Meeting Controls.
2. Find the Lock Meeting switch in the right-side panel.
3. Turn on Lock Meeting.
4. Confirm that the meeting is now locked and that new participants can no longer join.

Success Criteria

• Interface result: The Lock Meeting switch is turned on.
• Next action available: Current participants can stay in the meeting, and the host can continue using other meeting controls.

Tips While Using

• Common mistake: Locking the meeting too early may prevent invited participants from joining later.
• Usage suggestion: This is more suitable after the attendee list is confirmed or when sensitive discussion begins.

3. Mute All Participants

Entry path: Meeting interface → Controls → Mute All

1. In the meeting interface, click Controls.
2. Select Mute All to turn off audio for everyone with one action.
3. Set the Allow participants to unmute themselves option as needed.
4. Continue monitoring meeting order and adjust the setting based on the speaking plan.

Success Criteria

• Interface result: Participant audio is turned off together and the related option state is updated.
• Next action available: The host can decide whether participants may turn their microphones back on themselves.

Tips While Using

• Common mistake: Muting everyone before confirming the speaking order may interrupt normal interaction.
• Usage suggestion: This is useful in large meetings, training sessions, or presentation scenarios to reduce background noise.