WPS Table Fill on Windows: Introduction

WPS Table Fill is used to set background colors and fill effects for table cells in presentations; this guide covers 4 core tasks, with 2 available without membership and 2 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	2	Matches the number of membership-related rows in the index
Version limit	None stated	Available in supported WPS Presentation environments on Windows

About This Feature

Overview

Table Fill is a table formatting feature in WPS Office for Windows presentations. It is used to set background colors and fill effects for tables or individual cells so important information stands out more clearly.

Core tasks include:

Apply a fill color quickly from the Table Style tab.
Open the object formatting sidebar from the right-click menu to adjust Fill & Line settings.
Set richer effects such as gradient fill for a table or selected cells.
Create alternating row fill effects for easier reading.

This feature is useful for data slides, report layouts, and visual emphasis in presentation content.

System Requirements

Item	Requirement
Operating system	A Windows desktop environment that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	Local table fill editing does not require a constant connection; download, sign-in, and membership features require internet access
Other	You need to open a WPS Presentation file and insert or select a table object

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and complete setup by following the on-screen prompts
Post-install check	Open WPS Presentation, insert a table, and confirm that table style and fill-related entries are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports solid color and gradient-style fill effects for presentation table cells, and also allows fill adjustment from the right-click formatting sidebar.	Microsoft documents table shading and notes that PowerPoint offers Eyedropper, Picture, Gradient, Texture, and Table Background options for selected cells or the whole table.	Google Docs and Slides support table cell background color or fill color changes, with the official help focused on basic table styling.	Notion simple tables let you change text and background color in a cell, and header rows or columns can be visually distinguished with a shaded background.	Adobe InCopy supports table and cell strokes and fills through Table Options and Cell Options for rows, columns, and cells.
WPS Advantages	Advantage: WPS combines a ribbon-style entry with a right-click formatting sidebar, which is convenient for quick edits and immediate visual review in presentation work.	Compared with WPS: Microsoft documents a broader set of advanced fill types in PowerPoint, while the official guidance is centered on the shading menu workflow.	Compared with WPS: Google emphasizes basic background color styling and does not highlight a presentation-focused gradient workflow for table fills in the cited help page.	Compared with WPS: Notion supports background color changes, but its simple tables are designed more for lightweight information layout than presentation table styling control.	Compared with WPS: Adobe focuses on publishing-style table stroke and fill controls rather than a common slide-editing workflow for presentation tables.
Official Source	—	Add or remove shading in a table	Add and edit tables	Format your page	Table strokes and fills

Overall Conclusion: WPS Table Fill fits presentation editing scenarios where you want to color tables quickly and continue refining the result in the same workflow. For slide-based table styling, its entry points are direct and easy to continue using during layout adjustments.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How It Helps
1	Highlighting key data in reports	Presentation creators	Important values do not stand out enough	Apply fill colors to key cells
2	Improving row-by-row readability	Teachers and trainers	Dense tables are harder to read	Use different fill colors for alternating rows
3	Keeping slide styles consistent	Brand and marketing teams	Visual styles look inconsistent across slides	Use table fill to align colors with the page theme
4	Showing richer visual effects	Design-oriented presenters	Solid colors alone may look too plain	Use gradient fill in object formatting

Membership & Benefits

Free vs WPS Premium

Feature Area	Free Users	WPS Premium
Basic table fill	Available through standard fill entries	Available
Some advanced fill effects	Some functions may be limited	More membership-related capabilities are available
Templates and extended resources	Basic resources	More extended resources and membership benefits
Cloud storage and added services	1 GB cloud storage	20 GB cloud storage and additional services

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Everyday presentation editing	Free plan	Suitable for common table fill and basic visual formatting
Frequent advanced presentation work or broader added services	WPS Premium	Better suited to users who need more membership-related features and resources

Membership page: Subscribe to WPS Premium