WPS Shape Description on Windows: Introduction

WPS Shape Description lets you add a title and description to shapes in presentations for clearer object notes and accessibility support; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limits	None stated	The feature can be used directly in the current workflow

About This Feature

Overview

WPS Shape Description is a shape annotation feature in WPS Presentation on Windows. It is used to fill in the title and description fields in alt text for a shape. The information does not appear directly on the slide canvas. Instead, it is stored as object property information, which is useful for presentation organization, object labeling, and accessibility-oriented editing.

Core capabilities include:

Add a title and description to a single shape.
Edit alt text content from the object properties sidebar.
Keep descriptive information without changing the visible slide layout.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory network connection is required for local shape description editing
Other	You need to open a WPS Presentation file and select an editable shape object

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Presentation, insert or select a shape, and confirm that the related entry is available from the right-click menu or the object properties sidebar

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you set alt text for shapes in presentations, including a title and description, and edit the content in object properties.	Microsoft 365 lets users add alt text to shapes, pictures, charts, SmartArt graphics, and other objects, then enter 1–2 sentences in the Alt Text pane.	Google Docs Editors lets users add or edit alt text for images, drawings, and graphics, with an optional title in advanced options.	Notion lets users add alt text to image blocks and view it from the image interface, but it is not a presentation-shape property workflow.	Acrobat Pro focuses on checking and fixing PDF accessibility, including issues related to images and document structure, rather than editing presentation shapes.
WPS Advantages	Advantage: the entry is tied to shape object properties during slide editing, which fits presentation authoring workflows. Advantage: the current feature information shows no membership restriction.	Compared with WPS: supports a broader range of object types, but the workflow is centered on a general Alt Text pane across Office apps.	Compared with WPS: focuses on images, drawings, and graphics in Docs Editors, with a different editing path from desktop presentation object properties.	Compared with WPS: works well for image blocks in pages, but does not provide the same presentation-shape property workflow.	Compared with WPS: stronger for final PDF accessibility review and remediation, but not for adding shape descriptions while building slides.
Official Source	—	Add alternative text to an object	Make documents and presentations more accessible	Images, files and media	Create and verify PDF accessibility

Overall Conclusion
WPS Shape Description is well suited to slide editing workflows where you want to add title and description details directly to shape objects. If your work centers more on broad Office object coverage, web-based document graphics, page media blocks, or final PDF accessibility review, Microsoft, Google, Notion, and Adobe each address a different part of that workflow.

Use Cases

No.	Scenario	Suitable for	Main issue	How it helps
1	Adding notes to presentation graphics	Teachers, presenters, report authors	Shape meaning is only shown visually and is harder to track later	Add a title and description to key shapes
2	Organizing accessibility-friendly content	Users who need clearer object descriptions	Graphic objects do not include text explanations	Fill in alt text for the object
3	Team handoff for slide files	Document maintainers and collaborators	Later editors may not understand complex shapes quickly	Keep explanation details in object properties
4	Labeling complex flowcharts	Project presenters and analysts	Many shapes in a flowchart are hard to distinguish	Add titles and descriptions to important nodes
5	Standardizing reusable templates	Template owners and business teams	Graphic objects in templates may lack consistent notes	Add shape descriptions during template preparation

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic Shape Description use	✅ Available	✅ Available
Basic PDF features	✅ Basic access	✅ More complete editing and conversion tools
Template downloads	Basic template access	Broader template access
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Adding descriptions to presentation shapes in daily work	Free	Shape Description can be used directly for routine editing
Needing broader PDF, template, and cloud storage features	WPS Premium	Better suited to users who need more office-suite capabilities over time

WPS membership center: Subscribe now