WPS Quick Access Toolbar on Windows: Introduction

WPS Quick Access Toolbar is a shortcut area for common commands below the title bar; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	This feature has no membership requirement

About This Feature

Overview

The Quick Access Toolbar in WPS on Windows is a shortcut area in the spreadsheet interface below the title bar. It provides direct access to common commands such as Save, Undo, and Redo, and it also lets you adjust display options and common command settings from its drop-down menu.

Core tasks include:

Use the default buttons to quickly run common actions such as Save, Undo, and Redo.
Use the toolbar menu to show or hide related interface elements, change the toolbar position, or add common commands.

This feature is useful for people who repeat common spreadsheet actions, want fewer menu switches, or prefer a more personalized workspace layout.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory internet connection is required for local toolbar actions
Other	WPS Office should be installed, and you should be able to open a spreadsheet window and view the title bar and ribbon

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation notes	Download and install WPS Office, then open a spreadsheet file to access the Quick Access Toolbar
Check after installation	Launch WPS Spreadsheets and confirm that the Quick Access Toolbar appears below the title bar

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a Quick Access Toolbar below the title bar with default commands such as Save, Undo, and Redo, plus menu options for display, position, and command customization.	Microsoft Office provides a customizable Quick Access Toolbar with commands that are independent of the current ribbon tab, and users can add, remove, reorder, export, and import commands.	Google Docs editors provide a Tool finder at the top of the screen to find menu items and tools, but it is a search-based entry rather than a fixed customizable command bar.	Notion provides editing tools such as the `+` menu, block handle menu, and `/` commands for adding and changing content, but it does not provide an Office-style fixed Quick Access Toolbar.	Adobe Acrobat provides a Quick action toolbar that can be customized with frequently used tools and reordered for faster PDF work.
WPS Advantages	Advantage: The default command entry is always visible in the spreadsheet window, and the drop-down menu combines display controls, position changes, and common command access in one place.	Compared with WPS: Microsoft offers deeper customization such as export and import, but the setup path is more option-driven.	Compared with WPS: Google focuses more on finding tools and menu actions than keeping a fixed set of always-visible command buttons.	Compared with WPS: Notion focuses on block editing and content creation workflows instead of a fixed toolbar for spreadsheet actions.	Compared with WPS: Adobe's toolbar is centered on PDF tasks rather than spreadsheet editing.
Official Source	—	Customize the Quick Access Toolbar	Tool finder for Docs, Sheets, Slides & Vids	Intro to writing & editing	Customize Quick action toolbar in Acrobat

Overall Conclusion
If you want common spreadsheet commands such as Save, Undo, and Redo to stay visible in the window and remain easy to reach, WPS Quick Access Toolbar fits that workflow well. Compared with search-based entries or content-first editors, it focuses more on fixed command access for everyday spreadsheet work.

Use Cases

No.	Scenario	Suitable Users	Main Need	How It Helps
1	Save edits quickly	Spreadsheet editors	Repeated saving during active editing	Use the Save button directly from the toolbar
2	Reverse an accidental action	Everyday office users	Immediate rollback after an input or formatting mistake	Use Undo and Redo buttons for quick recovery
3	Adjust the interface layout	Users who prefer a personalized workspace	The toolbar position does not match personal habits	Change the toolbar position from the drop-down menu
4	Keep common commands together	High-frequency users	Common commands are spread across different menus	Add or remove common commands from the toolbar menu
5	Manage ribbon visibility	Users on smaller screens	The ribbon takes up too much editing space	Use menu options to show or hide related interface elements

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Default Quick Access Toolbar use	✅ Available	✅ Available
Toolbar position and common command adjustments	✅ Available	✅ Available
Advanced PDF tools, more templates, and extended benefits	Available within the free offering	Includes more advanced capabilities and resources
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Use basic buttons such as Save, Undo, and Redo in daily work	Free	This feature itself does not require membership, so the free plan is enough for most users
Need broader advanced office features and extra resources	WPS Premium	Suitable if you also need more PDF tools, templates, cloud storage, or other advanced benefits

WPS membership page: Subscribe now