WPS Basic Editing on Windows: Introduction

WPS Basic Editing on Windows helps you compose and organize email content; it includes 6 core tasks, with 6 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	6	Matches the number of rows in the How-to Index
Available without membership	6	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Basic Editing on Windows is used to compose emails, format message content, and adjust send settings before delivery. In the compose window, you can fill in the sender, recipients, subject, and body, then use the editing toolbar for common content tasks.

Key capabilities include:

Text formatting: change font, font size, bold, italic, underline, font color, and format painter.
Spell check: check spelling in English emails.
Attachments: add files from local storage or cloud documents.
Insert options: insert pictures, tables, hyperlinks, dividers, and signatures.
Send settings: set message priority, voting, and read receipts.
Send email: review the message and send it directly.

This feature fits daily work communication, project updates, file sharing, and messages that need a clearer body structure.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is needed for sending email and adding cloud document attachments
Other	Sign in to an available email account; local attachments require file access permission

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, go to the Mail page, and click Compose to confirm that the email editor opens

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports font, font size, bold, italic, underline, font color, and format painter in the compose window, and also supports attachments, inserted pictures, tables, hyperlinks, dividers, signatures, priority, voting, and read receipts.	Outlook on the web supports message importance, local or cloud attachments, inline pictures, text formatting, lists, and tables in email composition.	Gmail supports composing email, basic formatting, attachments, signatures, and draft saving, while more advanced table-based formatting is often handled through Google Docs.	Notion mainly supports page writing and editing, including text styling, tables, files, and comments, and is better aligned with document collaboration than email sending.	Acrobat mainly focuses on PDF editing and supports adding attachments and links to PDFs rather than composing email messages.
WPS Advantages	Advantage: WPS brings body formatting, attachments, inserted content, and send settings together in one compose workflow for direct email preparation and sending.	Compared with WPS: Outlook offers a similar email composition workflow, and its official help pages show broad formatting and send-setting coverage.	Compared with WPS: Gmail has a clear compose flow, but some richer layout scenarios are commonly moved to Docs.	Compared with WPS: Notion is centered on collaborative documents and does not provide the same email sending workflow.	Compared with WPS: Acrobat is centered on PDF handling, so it is not a direct match for email editing.
Official Source	—	Outlook message customization	Gmail write and send email	Notion writing and editing basics	Acrobat add attachments to PDFs

Overall Conclusion
WPS Basic Editing on Windows is well suited to email workflows that need message formatting and send settings in one place. Compared with email products, it covers common formatting, attachments, and pre-send options. Compared with document or PDF tools, it stays closer to the actual email sending process.

Use Cases

No.	Scenario	Suitable Users	Core Need	How WPS Helps
1	Daily work email writing	Admin staff, sales teams, operations teams	Need to finish standard email editing quickly	Use the compose window to fill in message details and format the body
2	Project file delivery	Project members, team leads	Need to send explanations and attachments together	Add local files or cloud document attachments before sending
3	Formal notice emails	Managers, HR teams	Need a clearer message structure	Insert tables, dividers, and signatures in the body
4	English email review	Cross-border and international communication users	Want to reduce spelling mistakes	Turn on spell check before sending
5	Emails that need receipts or voting	Team collaboration users	Need to track responses	Configure read receipts or voting in send settings

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic email editing	✅ Available	✅ Available
Text formatting and inserted content	✅ Available	✅ Available
Attachments and send settings	✅ Available	✅ Available
AI-related features	Depends on account and product plan	Usually includes broader related benefits
Cloud storage and broader suite benefits	Basic quota	Usually includes expanded benefits

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Daily email writing and sending	Free	Basic editing, attachments, and common send settings are enough for routine work
Need broader suite benefits or extended services	WPS Premium	Better for users who also need more cloud storage, extended tools, or other membership benefits

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