How to Use WPS Basic Email Editing on macOS

Use WPS Basic Email Editing with 5 how-to topics, including creating a message, formatting the body, adding attachments and inserted content, adjusting send settings, and sending the email.

How-to Index

How-to Guide

1. Create a new email and fill in the basics

Entry point: Mail page → Compose

1. Click Compose on the Mail page.
2. In the compose window, fill in the sender field.
3. Enter the recipient.
4. Enter the subject.
5. Type your message in the body area.

Success Criteria

• Interface result: The compose window opens and shows fields for sender, recipient, subject, and body.
• Next step available: You can continue formatting the message, adding attachments, or adjusting send settings.

Tips While Using

• Common mistake: If you do not confirm the sender account first, the message may be sent from the default account.

2. Format the message body and run spell check

Entry point: Compose window → body formatting toolbar

1. Select the text that you want to change.
2. Choose the font and font size.
3. Use bold, italic, underline, font color, or Format Painter as needed.
4. To review English content, click the AB spell check icon.
5. If you want writing assistance, open WPS AI from the toolbar.

Success Criteria

• Interface result: The selected text shows the applied formatting, or spell check is enabled.
• Next step available: You can continue editing, insert content, or send the message.

Tips While Using

• Common mistake: If no text is selected first, some formatting buttons will not affect existing content.
• Environment note: Online features such as WPS AI usually require an internet connection.

3. Add attachments and insert content

Entry point: Compose window → Attachment / Insert

1. Click Attachment.
2. Choose a local file or a cloud document.
3. If you want to insert content, click Insert.
4. Select an image, table, hyperlink, divider, or signature as needed.
5. Check that the body and attachment area display the content correctly.

Success Criteria

• Interface result: The attachment appears in the message, or the inserted content appears in the body.
• Next step available: You can adjust send settings or send the message directly.

Tips While Using

• Common mistake: If you do not select text before inserting a hyperlink, the displayed result may differ from what you expect.
• Environment note: Adding a cloud document attachment requires internet access and the necessary permissions.

4. Adjust send settings

Entry point: Bottom of the compose window → Send Settings

1. Click Send Settings at the bottom of the window.
2. Set the message priority if needed.
3. Set voting options if needed.
4. Turn on read receipts if needed.
5. Review the settings before sending.

Success Criteria

• Interface result: The required send settings are selected.
• Next step available: You can return to the message body or send the email.

Tips While Using

• Common mistake: If you skip the final check, priority or receipt settings may be missed.

5. Send the email

Entry point: Bottom of the compose window → Send

1. Review the recipient, subject, body, and attachments again.
2. Confirm that send settings are ready if needed.
3. Click Send.
4. Wait for the message to finish sending.

Success Criteria

• Interface result: The email is sent successfully and the draft is no longer in editing status.
• Next step available: You can return to Mail, review sent messages, or start another draft.

Tips While Using

• Common mistake: Sending the message before checking the body or attachments.
• Environment note: Sending email requires an internet connection and an available mail account.