WPS Mail Merge on macOS: Introduction

WPS Mail Merge is a batch document personalization feature in WPS Writer on macOS; this guide covers 8 core tasks, with 8 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	8	Matches the number of rows in the How-to Index
Available without membership	8	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Mail Merge is a document automation feature in WPS Writer for macOS. It inserts fields from an Excel data source into a document template so you can generate multiple personalized documents with the same layout and different recipient details.

Core capabilities include:

Open the Mail Merge workspace from the References tab.
Connect an Excel data source with recipient or record information.
Insert merge fields such as names and addresses into a template.
Preview merged results record by record before output.
Merge to a new document for combined output.
Merge and send personalized content by email.
Merge to different new documents for separate files.
Merge to a printer for direct paper output.

This feature is useful for invitations, envelopes, payroll slips, transcripts, notices, and other document workflows that use one template with changing data.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	No mandatory network connection is required for local merge tasks; email sending or account-related services require internet access
Other	Prepare a readable data source file, commonly an Excel workbook; printing requires an available printer

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Writer, go to the References tab, and confirm that Mail Merge related commands are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS Writer includes Mail Merge commands for opening a data source, inserting merge fields, previewing records, and merging to a new document, email, separate documents, or a printer.	Word mail merge creates batches of personalized documents and supports data sources such as lists, spreadsheets, and databases for letters, email, labels, and envelopes.	The Google Docs product page highlights online collaboration, templates, smart chips, and eSignature workflows, but this official page does not describe a native mail merge workflow in Docs.	Notion Mail focuses on inbox management, email composition, and meeting scheduling rather than template-based document mail merge.	Adobe Acrobat Sign Send in Bulk creates a parent agreement and generates child agreements for recipient records, with CSV-based recipient import and custom field merging.
WPS Advantages	Advantage: WPS keeps data source connection, field insertion, preview, document generation, email sending, separate file output, and printing in one Writer workflow. Distinct: It is centered on document template editing rather than inbox or signature management.	Compared with WPS: Word also supports mature mail merge scenarios, with official guidance that emphasizes letters, labels, envelopes, and email messages.	Compared with WPS: Google Docs is positioned more around collaborative document creation and workflow features on the cited page, not a built-in mail merge path.	Compared with WPS: Notion Mail is designed for Gmail-based email work rather than document-template merge output.	Compared with WPS: Adobe focuses more on agreement distribution and signing workflows, while WPS is centered on Writer document layout and merge output.
Official Source	—	Mail merge in Word	Google Docs product page	Get started with Notion Mail	Overview of Send in Bulk

Overall Conclusion
If your main goal is to create personalized documents from a template, WPS Mail Merge fits directly into a Writer-based editing workflow and supports several output methods in one place. Microsoft Word offers a comparable mail merge model, while the cited Google, Notion, and Adobe pages focus more on collaboration, email workflow, or signing scenarios.

Use Cases

No.	Scenario	Suitable for	Main challenge	How Mail Merge helps
1	Batch invitation creation	Admin and marketing teams	One template needs different names and organizations	Connect an Excel source and insert merge fields
2	Payroll slips or transcripts	HR staff and teachers	Each document has the same structure but different data	Merge to different new documents for separate output
3	Bulk email delivery	Operations and education teams	Personalized content must be sent to many recipients	Use Merge and Send to send merged content
4	Batch notice printing	Admin and support teams	Large numbers of paper documents must be printed quickly	Use Merge to Printer for direct output
5	Result checking before output	Editors and assistants	Each record must be reviewed before final output	Use View Merged Data to preview records

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic Mail Merge use in WPS Writer	Available	Available
Core office components	Available	Available
Some advanced features and extended services	Depends on the specific feature	More advanced features and services are available
Cloud storage and template-related extras	Basic quota or basic content	Higher quota or more content

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Occasional batch document creation	Free	Mail Merge can be used for everyday light office work
Broader advanced office needs	WPS Premium	Suitable if you also need more advanced tools, cloud space, or extra services

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