Export as PDF in WPS on Windows: Introduction

Export as PDF in WPS on Windows lets you turn text documents into PDF files for sharing, printing, and archiving; this guide covers 4 core tasks, with 1 available without membership and 3 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	3	Matches the number of membership-related rows in the index

About This Feature

Overview

Export as PDF in WPS Office for Windows is a document export feature that converts text documents into PDF files for easier sharing, printing, and archiving while keeping the layout more consistent across devices.

Core capabilities include:

Export a PDF from the File menu for quick single-document output.
Open Export as PDF from the membership tab to access a fuller settings panel.
Adjust advanced output options such as page range, image quality, comments, author information, and PDF encryption.
Use membership-related enhanced options such as multi-file output, scanned PDF, and watermark settings.

This feature is useful for document archiving, cross-device sharing, print-ready review, and sending formal files with more controlled output settings.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended for a stable PDF export experience
Network	Standard local export does not require a constant connection; network access may be needed for membership checks or app updates
Other	You need to open the source text document successfully and have permission to save files locally

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download the Windows installer, complete the setup wizard, and launch WPS Office
Post-install check	Open a text document and confirm that Export as PDF is available from the File menu or the membership tab

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Exports text documents to PDF and supports options such as comments, image quality, page range, encryption, and some membership-related enhancements.	Word for the web lets you export a document as PDF from File > Export and choose whether comments are included.	Google Docs lets you download a file as PDF from File > Download, and it also supports saving as PDF through print in some workflows.	Notion lets you export a page or database as PDF and adjust options such as included content, page format, and scale.	Acrobat supports converting multiple file formats to PDF through file conversion, right-click actions, drag and drop, or print-based workflows.
WPS Advantages	Advantage: WPS brings page range, image quality, comments, author information, and encryption into one export flow. Distinct: membership-related options also include multi-file output, scanned PDF, and watermark settings.	Compared with WPS: the official page focuses on web export and comment inclusion, with fewer export settings described on the page.	Compared with WPS: PDF download is straightforward, but the official help page does not present batch export, watermark, or scanned PDF options in the same workflow.	Compared with WPS: it is well suited to page and database export, while some broader export options such as subpage export depend on plan level.	Compared with WPS: Acrobat offers more file-source conversion paths, while WPS keeps PDF export closer to the document editing workflow for text documents.
Official Source	—	Export Word document as PDF	Create, view, or download a file	Export your content	Convert other file formats to PDFs

Overall Conclusion: If you mainly need to export a finished document to PDF directly from the editor and adjust output range, comments, image quality, or encryption in one place, WPS provides a more centralized workflow. If your work is more focused on web documents, workspace pages, or broad file-format conversion, the other tools may fit those scenarios better.

Use Cases

No.	Scenario	Suitable users	Main need	Recommended approach
1	Contract and policy archiving	Admin, legal, HR teams	Keep layout fixed when sharing formal files	Use File > Export as PDF to create an archive copy
2	Sharing documents with comments	Editors and reviewers	Keep review notes in the exported file	Turn on comment-related output options before export
3	Final review before printing	Teachers, students, office users	Check layout before printing	Preview the document and then export it as PDF
4	Exporting multiple documents together	Project teams and document coordinators	Reduce repeated manual export work	Use the multi-file output option
5	Sending controlled external files	Business and management users	Add protection or visible ownership marks	Use encryption or watermark settings during export

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic Export as PDF	✅ Available	✅ Available
Multi-file output	❌	✅ Available
Scanned PDF	❌	✅ Available
Watermark settings	❌	✅ Available
Basic PDF features	✅ The pricing page states access to basic PDF features	✅ Includes broader PDF tools and related capabilities

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Occasional single-document export	Free	Suitable for everyday sharing and printing with basic PDF export
Frequent handling of formal documents	WPS Premium	Better for batch output, watermark settings, and scanned PDF workflows
More controlled output management	WPS Premium	Better suited to workflows that need stronger output control and batch handling

Membership page: Subscribe to WPS Premium
You can review available plans and benefit differences on the pricing page and choose the option that fits your Windows workflow.