Export as PDF in WPS on Windows FAQ

Last updated:July 15, 2026

When you use Export as PDF in WPS on Windows, the most common questions involve network issues, font limits, comment retention, and missing right-click entries; this FAQ covers 5 frequent questions.

FAQ

What should I do if Export as PDF shows a network error?

  1. Check whether your current network connection is working normally.
  2. Confirm whether your WPS Office version is outdated.
  3. If needed, install a newer version from the official download page and try again.
  4. Reopen the document and run Export as PDF again.

What should I do if Export as PDF says the font cannot be exported because of font vendor restrictions?

  1. Return to the original document and check whether it uses restricted or uncommon fonts.
  2. Replace the affected text with a commonly embeddable font.
  3. Run the PDF export again.
  4. Review the exported file to confirm the layout is correct.

How do I keep comments when I convert a document to PDF in WPS on Windows?

  1. Open the document and go to Export as PDF from the membership tab.
  2. In the dialog box, find Output Settings.
  3. Select the comment-related or other output content options that you want to keep.
  4. Finish the export and open the PDF to confirm the comments are included.

What should I do if the exported PDF layout looks wrong?

  1. Before exporting, use File > Print > Print Preview to review the layout.
  2. If the document uses many uncommon fonts, switch to more common fonts when possible.
  3. For complex layouts, turn on font embedding-related options when available.
  4. Export the PDF again and review the page result.

What should I do if the Convert to PDF entry is missing from the Windows right-click menu?

  1. If the right-click entry does not appear immediately after installation, restart the computer and check again.
  2. If desktop management or security software is installed, close it temporarily and check the right-click menu again.
  3. If the issue remains, review the related compatibility settings in the WPS configuration tool and try again.
  4. If you only need to finish the export, you can still use Export as PDF directly inside WPS.

Glossary

TermDefinition
PDFA fixed-layout file format commonly used for sharing, printing, and archiving across devices.
Page rangeThe setting that lets you export all pages or only a selected range of pages.
Scanned PDFA PDF output style that is closer to a scanned-document appearance and is often used for fixed-content display.
Watermark settingsThe feature that adds text or marks to the exported PDF to show ownership or usage limits.
Embedded fontsFont information stored inside the PDF to reduce display differences on other devices.