How to Use WPS Online Document Viewing Settings on Windows

Use Online Document Viewing Settings with 4 how-to topics, including opening the settings page, changing the download location, setting the save prompt, and clearing browsing data.

How-to Index

How-to Guide

1. Open Online Document Viewing Settings

Entry path: Global Settings button → Settings → Online Document Viewing Settings

1. Open the WPS desktop app.
2. Click the Global Settings button at the top right.
3. Select Settings.
4. Under Work Environment, click Online Document Viewing Settings.

Success Criteria

• Interface result: The Online Document Viewing Settings page opens.
• Next step available: You can continue to review download and privacy-related options.

Tips While Using

• Common mistake: If you do not open Settings first, the entry may be hard to find.
• Environment note: Online document features work more smoothly when your network connection is available.

2. Set the Default Download Location

Entry path: Online Document Viewing Settings → Download → Default file download location

1. Open the Online Document Viewing Settings page.
2. In the Download area, review the current default file download location.
3. Click Select Folder.
4. In the folder selection dialog box, choose a new save path.
5. After you confirm the folder, the displayed path updates automatically.

Success Criteria

• Interface result: The default download location shows the newly selected folder.
• Next step available: Future downloads can use the new default path.

Tips While Using

• Common mistake: Choosing a folder you rarely use or cannot access may make later file management less convenient.
• Environment note: You need permission to access the target folder.

3. Set the Save Prompt Before Downloading

Entry path: Online Document Viewing Settings → Download → Ask where to save each file before downloading

1. Open the Online Document Viewing Settings page.
2. In the Download area, find Ask where to save each file before downloading.
3. Select the checkbox if you want a save-location dialog box to appear for every download.
4. Clear the checkbox if you want files to go directly to the default location.

Success Criteria

• Interface result: The checkbox state matches your current preference.
• Next step available: Future downloads follow the selected behavior.

Tips While Using

• Common mistake: Forgetting the current checkbox state can make download behavior seem unexpected.
• Environment note: This setting affects later downloads, so adjust it based on your usual workflow.

4. Clear Browsing Data

Entry path: Online Document Viewing Settings → Security and Privacy → Clear browsing data

1. Open the Online Document Viewing Settings page.
2. In the Security and Privacy area, click Clear browsing data.
3. Wait for WPS to remove online document browsing records and temporary data.

Success Criteria

• Interface result: The cleanup finishes and browsing data is removed.
• Next step available: You can continue using online document features.

Tips While Using

• Common mistake: Confusing browsing data cleanup with deleting files already saved on your PC.
• Environment note: This action removes browsing records and temporary data, not documents already saved locally.