How to Use WPS Calendar Event Email Template on Windows

Use WPS Calendar Event Email Template through 4 topics, including opening template settings, choosing an official template, creating a custom template, and saving or editing a template later.

How-to Index

How-to Guide

1. Open event email template settings

Entry path: Admin Console → WPS Calendar → Event Email Template → Settings

1. Open the WPS365 client.
2. On the home page, click the admin console entry in the lower-left area.
3. In the left panel, click WPS Calendar to expand the related options.
4. Find Event Email Template.
5. Click Settings to open the template setup page.

Success Criteria

• Interface result: The event email template settings page opens.
• Next action available: You can view entries for official templates or custom templates.

Tips While Using

• Your account needs permission to access the admin console.
• Page loading depends on network connectivity.

2. Choose an official template

Entry path: Admin Console → WPS Calendar → Event Email Template → Settings

1. Open the event email template settings page.
2. Select Official Template.
3. Browse the available template content.
4. Choose the template that matches your notice scenario.
5. Adjust the content if needed.

Success Criteria

• Interface result: An official template is selected.
• Next action available: You can save the template or continue editing it.

Tips While Using

• Check whether the selected template matches the notice type before saving it.

3. Create a custom template

Entry path: Admin Console → WPS Calendar → Event Email Template → Settings

1. Open the event email template settings page.
2. Select Custom Template.
3. Enter the meeting notice or schedule email content you want to use.
4. Add variable placeholders as needed, such as attendee name, meeting subject, or meeting time.
5. Review the text format, field order, and notice details.

Success Criteria

• Interface result: The custom template content is filled in.
• Next action available: You can save it for later schedule notices.

Tips While Using

• Test variable placeholders once to confirm that replacement results look correct.
• Use clear template names so team members can identify them easily.

4. Save and edit a template later

Entry path: Admin Console → WPS Calendar → Event Email Template → Settings

1. After choosing an official template or editing a custom template, click Save Template.
2. Confirm that the save succeeds.
3. When you need to update the content later, return to the template management page.
4. Click the template name or its edit entry.
5. Make your changes and save again.

Success Criteria

• Interface result: The template is saved successfully, and the updated content remains available.
• Next action available: Future schedule notices can use the latest template version.

Tips While Using

• After you update a template, future notices use the revised content.
• Remove templates that are no longer needed to keep the list easy to manage.