WPS New User Group on Windows: Introduction

WPS New User Group is an admin feature for organizing members in the Windows management console; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

New User Group is an organization management feature in the WPS365 Windows client admin console. It helps administrators group members with similar attributes, permission needs, or collaboration scopes so they can organize users more clearly for later maintenance.

Core tasks include:

Create a category group: set up a higher-level container for organizing user groups.
Create a user group: define the group name, description, members, available users, and parent group.

This feature is useful for project collaboration, approval management, permission assignment, and flexible organization planning. After a user group is created, you can continue adding members in the group details page.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS365 client normally
App version	It is recommended to use the latest WPS365 or WPS Office for Windows
Network	A stable internet connection is recommended when opening the admin console and syncing organization data
Other	An account with access to the admin console is required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch the client and confirm that the admin console is available from the lower-left area of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports creating category groups and user groups in the admin console. When creating a user group, you can set the name, description, members, available users, and parent group.	Microsoft 365 lets admins manage group names, descriptions, owners, and members in the admin center for Microsoft 365 group administration.	Google Workspace lets admins view direct and indirect group members and manage group membership in the Admin console.	Notion lets workspace owners and membership admins create groups, add members, and assign page or teamspace access by group.	Adobe Admin Console lets admins create user groups and assign product profiles and admins to those groups.
WPS Advantages	Advantage: WPS provides both a higher-level category group and a user group layer in one admin flow, which helps teams organize structure before adding members.	Compared with WPS: Microsoft focuses more on Microsoft 365 group settings, owners, and members tied to Microsoft 365 resources.	Compared with WPS: Google emphasizes member visibility, including direct and indirect membership views in admin management.	Compared with WPS: Notion focuses more on workspace permissions, page sharing, and teamspace access.	Compared with WPS: Adobe focuses more on product access, product profiles, and admin assignment for licensed software environments.
Official Source	—	Manage a group in the Microsoft 365 admin center	View a group's members	Create and manage groups	Manage user groups in the Global Admin Console

Overall Conclusion
If you need a direct way to build member categories and user groups in a Windows admin console, WPS offers a straightforward structure for that workflow. Other platforms provide group management as well, but their focus is more closely tied to suite resources, workspace permissions, or software entitlement management.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Project member organization	Project managers, operations staff	Members from different departments are hard to organize together	Create a category group first, then create a project user group
2	Approval role setup	Approval process administrators	Approval-related members are scattered	Create approval user groups and maintain members centrally
3	Permission scope management	IT administrators	Users with similar permissions need centralized management	Add departments or members into one user group
4	Flexible organization planning	Enterprise administrators	Department structure alone is not flexible enough	Use user groups to complement fixed department structures
5	Preparation for later batch maintenance	Admin console operators	Later authorization or policy updates are harder without grouping	Build reusable member collections through user groups

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Download and install WPS Office	✅	✅
Visibility of basic organization management features	Depends on account permissions and enterprise configuration	Depends on account permissions and enterprise configuration
Additional value-added features	Available according to the product page and account environment	More advanced features may be available according to the subscription page

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need basic group and user group management	Free version or an enterprise-enabled environment	The feature description does not show a separate membership requirement for these tasks
You also need more advanced office features	WPS Premium	A subscription can be useful when your work also depends on additional premium capabilities

WPS membership center: Subscribe now