How to Use WPS Enterprise Document External Sharing Control on Windows

Use Enterprise Document External Sharing Control through 4 how-to topics, all of which are membership-related, and jump from the index to the exact task you need.

How-to Index

How-to Guide

1. Open the Enterprise Document External Sharing Control page

Entry: Admin Console → Security Control → Document Security → Enterprise Document External Sharing Control

1. Open the WPS365 client.
2. On the client home page, click the Admin Console in the lower-left area.
3. In the left navigation pane, click Security Control.
4. Click Document Security.
5. Click Enterprise Document External Sharing Control to open the policy page.

Success Criteria

• The Enterprise Document External Sharing Control page opens.
• You can see the sharing scope and whitelist sections.

Tips While Using

• You need an enterprise admin account.
• Keep the network connection active while opening the admin console.

2. Set the external sharing scope

Entry: Enterprise Document External Sharing Control page → External sharing scope

1. Find the external sharing scope section on the policy page.
2. Select Allow external sharing or Disallow external sharing based on your enterprise rule.
3. Confirm that the selected option matches your current document outbound policy.

Success Criteria

• The target sharing scope option is selected.
• You can continue to configure the whitelist or save the policy.

Tips While Using

• Avoid changing the scope before confirming the current enterprise rule.
• This setting is part of enterprise admin management.

3. Manage the external sharing whitelist

Entry: Enterprise Document External Sharing Control page → External sharing whitelist

1. In the whitelist section, click Add to include members who still need external sharing access.
2. To remove one member, select that member and use Remove.
3. To clear multiple members at once, use Batch Remove.
4. Review the whitelist and confirm that it matches current collaboration needs.

Success Criteria

• The whitelist reflects the intended member list.
• You can continue to save the policy.

Tips While Using

• Avoid adding members who do not need external collaboration.
• Whitelist members have broader external sharing access, so regular review is recommended.

4. Save and apply the policy

Entry: Enterprise Document External Sharing Control page → Save

1. Review the sharing scope and whitelist settings.
2. Click Save.
3. Wait for the policy update to complete.
4. Inform relevant members if your enterprise process requires a policy notice.

Success Criteria

• The save action completes and the latest configuration remains on the page.
• You can reopen the page later to adjust the policy again.

Tips While Using

• Do not leave the page before saving your changes.
• Keep the network stable while saving.