Create Local Shortcut in WPS on Windows: Introduction

Create Local Shortcut in WPS helps you create a desktop entry for an online Smart Form; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Create Local Shortcut is a quick-access feature for Smart Forms in WPS on Windows. It lets you generate a local shortcut for the current online Smart Form so you can open that form from your desktop with a double-click instead of locating it again in WPS or in a browser.

This feature is useful when you open the same project tracker, team board, or data entry form repeatedly during the workday. It supports creating the shortcut, opening the download folder after the shortcut is generated, and removing a shortcut that has already been created.

System Requirements

Item	Requirement
Operating system	A Windows computer that supports desktop files and shortcut management
App environment	The latest version of WPS Office is recommended, or a browser environment that can open Smart Forms normally
Network	An active internet connection is required to generate and open shortcuts for online Smart Forms
Other	Your account must have access to the target Smart Form, and your browser or system must allow file downloads

Download & Installation

Before using this feature, install WPS Office on Windows and make sure you can open Smart Forms normally.

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS, open any Smart Form, and check whether the related entry appears under the file operation menu

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS lets you open a Smart Form, go to File Operation → Other Open Methods → Create Local Shortcut, and generate a local shortcut for the current online form. You can also open the download folder and remove an existing shortcut.	Microsoft Lists does not provide a standalone desktop installer. Microsoft states that Lists is available as a Progressive Web App that can appear in the Start menu or on the desktop after browser installation.	Google states that Drive for desktop includes desktop shortcuts to Google Docs, Sheets, and Slides by default.	Notion provides a Windows desktop app and supports opening Notion links in the app after link handling is set up.	Adobe documents how to access Acrobat on the web, but the official help page does not describe a matching workflow for creating a local shortcut for a specific online document.
WPS Advantages	Advantage: WPS creates a shortcut directly from the current Smart Form, which is convenient when you need one-click access to a specific recurring workspace.	Compared with WPS: the official Microsoft guidance focuses on installing the service as a PWA rather than creating a shortcut from inside one specific list.	Compared with WPS: the official Google guidance describes suite-level desktop shortcuts through Drive for desktop, not a direct shortcut action from one open online sheet page.	Compared with WPS: Notion focuses on desktop app access and link handling, not on generating a local shortcut from inside one current database page.	Compared with WPS: Adobe focuses on web access and document workflows, and the official page does not describe an equivalent shortcut flow for this scenario.
Official Source	—	Microsoft Lists Desktop App	Set up Drive for desktop for your organization	Notion for desktop	Access Acrobat on the web

Overall Conclusion
If you want a desktop entry for one specific online Smart Form, WPS provides a more direct in-context workflow. Other products mainly focus on desktop apps, PWAs, or suite-level shortcuts instead of creating a shortcut from the current online form itself.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Opening a project tracker every day	Project managers and team leads	Repeatedly locating the same form takes extra steps	Create a desktop shortcut and open the form with a double-click
2	Accessing a shared team board quickly	Team members	Shared links are scattered across different places	Keep a local shortcut on the desktop for direct entry
3	Launching a data entry form faster	Admin and operations staff	The same form is opened many times each day	Use the shortcut to go straight to the target form
4	Finding the downloaded shortcut file	General office users	The save location is not always obvious	Use Open Folder right after creation to locate the file
5	Cleaning up unused desktop entries	Users with many desktop items	Old shortcuts are no longer needed	Remove the shortcut from the feature panel when it is no longer useful

Membership & Benefits

Free vs WPS Premium

Feature	Free	WPS Premium
Create Local Shortcut	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Cloud storage	1 GB	20 GB
More advanced templates and extended tools	Limited	Broader access

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to create desktop shortcuts for Smart Forms	Free	This feature can be used without membership
You also need more cloud storage, templates, and extended tools	WPS Premium	A better fit for broader document and workspace needs

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