How to Use WPS Checkbox Field on Windows

Last updated:July 24, 2026

Use WPS Checkbox Field on Windows with 3 how-to topics, all available without membership, to create a field, switch checkbox states, and set a default checked value.

How-to Index

No.TopicMembership Requirement
11. Create a checkbox fieldFree
22. Toggle checkbox statusFree
33. Set a default checked stateFree

How-to Guide

1. Create a checkbox field

Entry: Click the + button on the right side of the header → field type list → Checkbox

  1. Click the + button on the right side of the table header.
  2. In the field type list, select Checkbox.
  3. Enter a field name.
  4. Click OK to finish creating the field.

Success Criteria

  • Interface result: A new checkbox field column appears in the table.
  • What you can do next: You can click cells in that column to change their status.

Tips While Using

  • Use a field name that matches the business meaning, such as Completed or Confirmed.
  • You need permission to edit fields in the current WPS Tables sheet.

2. Toggle checkbox status

Entry: Target cell → click directly to check or uncheck

  1. Find the target cell in the checkbox field column.
  2. Click the cell to switch it to checked or unchecked.
  3. A checked state shows a check mark, while an unchecked state shows an empty box.
  4. Repeat the action for more records when you need batch status updates.

Success Criteria

  • Interface result: The cell switches between checked and unchecked states.
  • What you can do next: You can continue filtering, grouping, or reviewing records by status.

Tips While Using

  • A checkbox field is suitable for binary states, not for storing multiple labels.
  • Before batch updates, confirm the current filter range to avoid changing the wrong records.

3. Set a default checked state

Entry: Right-click the field title → Field Settings → Default checked

  1. Right-click the checkbox field title.
  2. Select Field Settings.
  3. Turn on Default checked.
  4. Save the setting so new records are checked by default.

Success Criteria

  • Interface result: The default checked option is enabled in field settings.
  • What you can do next: Newly added records automatically appear as checked in this field.

Tips While Using

  • Default checked is useful when new records should start from the same initial state.
  • If the workflow changes later, open field settings again and adjust the default state.