WPS Sort on Windows: Introduction

WPS Sort is a spreadsheet data organization feature on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Sort in WPS Spreadsheet on Windows helps you reorder data by selected columns or conditions so you can review, compare, and analyze worksheet content more efficiently.

Core capabilities include:

Quick sort: sort the current column in ascending or descending order for names, numbers, or dates.
Custom sort: set a primary key and additional levels for multi-column sorting.
More settings: adjust details such as sorting by rows or columns and case-sensitive sorting.

This feature fits sales records, project lists, and shared worksheet review. It helps reduce manual row movement and keeps related row data aligned during sorting. For users searching how to sort data in WPS Office on Windows, this workflow covers both quick sorting and multi-level sorting in one spreadsheet interface.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory internet connection is required for local sorting; keep a connection for collaboration or cloud document scenarios
Other	Open a worksheet with a clear data range and identifiable headers before sorting

Download & Installation

Before using Sort, install the WPS Office desktop app for Windows.

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Spreadsheet and confirm that sort-related commands are available on the Data tab

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports ascending sort, descending sort, custom sort, multi-level sorting, and additional options such as sorting by rows or columns and case-sensitive sorting.	Excel supports sorting by text, numbers, dates and times, multi-column sorting, custom lists, and sorting by color or icon.	Google Sheets supports alphabetical and numerical sorting, adding another sort column in advanced range sorting, and sorting by color.	Notion supports sorting in database views by property in ascending or descending order and lets users reorder multiple sorts by priority.	Acrobat help content focuses on PDF workflows and does not present a native spreadsheet-style table sorting workflow at the same level.
WPS Advantages	Advantage: WPS combines quick sort, custom sort, and more settings in one spreadsheet workflow, which is practical for moving from simple sorting to multi-condition organization.	Compared with WPS: Excel covers a broader set of sort types, including custom lists and format-based sorting.	Compared with WPS: Google Sheets is centered on web spreadsheet workflows, and additional sort rules are managed through range sorting or filter entry points.	Compared with WPS: Notion sorting is built around database properties rather than traditional cell-based spreadsheet sorting.	Compared with WPS: Adobe Acrobat is focused on PDF handling and does not provide a comparable spreadsheet sorting entry.
Official Source	—	Sort data in a range or table in Excel	Sort & filter your data	Views, filters, sorts & groups	Acrobat Desktop Help

Overall Conclusion
For Windows spreadsheet work, WPS Sort covers the common needs of quick sorting, multi-level sorting, and detailed sort settings. If your main task is reorganizing worksheet data, WPS, Excel, and Google Sheets are the closest direct alternatives, while Notion and Adobe are better aligned with database or PDF-focused workflows.

Use Cases

No.	Scenario	Suitable Users	Core Pain Point	Solution
1	Sales data cleanup	Sales teams, operations staff	Order amounts and dates are mixed together and hard to review quickly	Use quick sort to reorder by amount or date
2	Multi-field roster management	HR teams, administrative staff	Data must be sorted by department first and then by name or start date	Use custom sort to add multiple sort levels
3	Shared worksheet review	Team collaborators	Users want to avoid breaking header rows or row relationships after sorting	Confirm headers and sort the full data range in custom sort
4	Horizontal data analysis	Finance staff, analysts	Some worksheets need left-to-right review instead of top-to-bottom review	Use more settings to switch sorting by rows or columns
5	Case-sensitive checks	Data coordinators	Codes or text values need case-sensitive ordering	Turn on case-sensitive sorting in more settings

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic sorting in spreadsheets	✅ Available	✅ Available
Core Writer, Spreadsheet, and Presentation apps	✅ Available	✅ Available
Some advanced PDF and extended features	Depends on the feature	Broader access
Cloud storage and selected extended services	Basic availability	Expanded benefits

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Usage Scenario	Recommended Plan	Why
Everyday spreadsheet sorting and basic data organization	Free version	The sorting feature itself is available for regular worksheet tasks
Users who also need more PDF, cloud, or extended services	WPS Premium	Better suited to users who want broader capabilities in the same office suite

Membership page: Subscribe to WPS Premium

Source: WPS Office pricing page