How to Use WPS Sort on Windows

Use Sort through 3 topics, including quick sort, custom sort, and more settings; choose a topic from the How-to Index and follow the entry path and steps.

How-to Index

How-to Guide

1. Quick Sort (Ascending/Descending)

Entry path: Data tab → Sort → Ascending / Descending

1. Select any cell in the column you want to sort.
2. Click Sort on the Data tab.
3. Choose Ascending or Descending from the menu.
4. Check whether the full table has been reordered based on the selected column and whether related row data moved together.

Success Criteria

• Interface result: The selected column is reordered.
• Next action available: You can continue editing, save the file, undo the action, or run another sort.

Tips While Using

• Common mistake: Sorting only part of the intended range can produce incomplete results.
• Environment note: In collaboration scenarios, the new order may be visible to other collaborators.

2. Custom Sort (Multi-Level Sorting)

Entry path: Data tab → Sort → Custom Sort

1. Select any cell in the data range.
2. Click Data → Sort → Custom Sort.
3. In the Custom Sort dialog box, set the primary key, sort basis, and order.
4. Turn on the header option when needed so the first row is not sorted as regular data.
5. If you need more levels, click + Add Condition to add another sort column.
6. Click OK to run the sort.

Success Criteria

• Interface result: Data is sorted by the primary key first, and equal values continue to sort by the added conditions.
• Next action available: You can reopen the dialog box to adjust or remove sort levels.

Tips While Using

• Common mistake: If the header setting is not confirmed, the first row may be sorted into the data range.
• Environment note: For merged cells, review the worksheet structure before sorting.

3. More Settings

Entry path: Custom Sort dialog box → More Settings

1. Open the Custom Sort dialog box first.
2. Click More Settings.
3. Adjust the sort direction as needed, such as sorting by rows or by columns.
4. Turn on case-sensitive sorting or other regional sort options when needed.
5. Confirm the settings, return to the main dialog box, and run the sort.

Success Criteria

• Interface result: The selected advanced settings are applied to the current sort.
• Next action available: You can combine these settings with the main sort conditions and review the result again.

Tips While Using

• Common mistake: Switching to column-based sorting without checking the worksheet layout can produce unexpected results.
• Environment note: Advanced sort settings work better when the data structure is clearly organized.