How to Use WPS Proofreading on macOS

Use WPS Proofreading on macOS through 4 how-to topics, with 4 free topics and 0 membership-related items; start from the How-to Index and open the matching steps.

How-to Index

How-to Guide

1. Run a proofreading check

Entry path: Review → Proofreading → General Proofreading / Batch Proofreading

1. Open the smart spreadsheet that you want to review.
2. Click the Review tab.
3. Click Proofreading.
4. Select General Proofreading or Batch Proofreading.
5. Wait for the scan to finish, then review the detected issues in the results area.

Success Criteria

• The proofreading results area opens successfully.
• Issues in the current spreadsheet are listed for follow-up actions.

Tips While Using

• Batch Proofreading is useful when you want to review more content at once.
• Before starting, confirm that you are checking the intended spreadsheet content.

2. Ignore or correct spelling suggestions

Entry path: Proofreading results panel

1. Review the issue location, issue type, and suggested correction in the right-side results panel.
2. Click Correct to apply the current suggestion.
3. Click Ignore to skip the current suggestion and keep the original content.
4. Click One-click Correction to process suggested items in a batch.
5. Click ... to add the related item to a dictionary.
6. Click Export Report to generate a separate report document.

Success Criteria

• The selected suggestion is corrected or ignored.
• After batch processing, the number of matching issues in the panel is reduced.
• After export, a separate report is available for review.

Tips While Using

• Before using One-click Correction, review a few suggestions to confirm they fit the spreadsheet context.
• For proper nouns or fixed terminology, add them to a dictionary to reduce repeated prompts.

3. Manage dictionaries

Entry path: Review → Proofreading → Dictionary Management

1. Open the smart spreadsheet and go to the Review tab.
2. Click Proofreading.
3. Select Dictionary Management.
4. Add or remove items under Approved Words, Incorrect Words, Sensitive Words, Terminology, and Names/Titles.
5. Save the updated dictionary content.

Success Criteria

• The Dictionary Management page opens successfully.
• Added or removed entries are saved for later proofreading sessions.

Tips While Using

• It is helpful to let a designated team member maintain shared terminology rules.
• After updating dictionaries, run proofreading again to confirm the new behavior.

4. Adjust proofreading settings

Entry path: Review → Proofreading → Settings

1. Open the smart spreadsheet that you want to check.
2. Click Review and then Proofreading.
3. Select Settings.
4. Adjust Checking Items and Checking Preferences on the settings page.
5. Save the settings and return to the spreadsheet.

Success Criteria

• The settings page opens successfully.
• Updated checking items or preferences take effect.

Tips While Using

• If the spreadsheet content changes significantly, adjust settings before running another spell check.
• If you see too many or too few prompts, fine-tune the checking scope again in Settings.