Insert/Delete Cells in WPS on Windows: Introduction

Insert/Delete Cells in WPS is a worksheet structure editing feature in WPS Spreadsheet; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Insert/Delete Cells is a built-in editing feature in WPS Spreadsheet for Windows. It lets you insert blank cells at a selected position or delete existing cells while shifting surrounding data to fill the space.

Core tasks include:

Insert cells from the right-click menu and choose Shift cells right or Shift cells down.
Insert cells from the ribbon and choose the shift direction you need.
Delete cells from the right-click menu and choose Shift cells left or Shift cells up.
Review the worksheet after insertion or deletion to confirm the layout and formula references still work as expected.

This feature is useful for updating detail tables, adding values in the middle of existing data, correcting entry positions, and adjusting part of a worksheet without inserting entire rows or columns.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office
App version	The latest version of WPS Office is recommended
Network	No mandatory internet connection is required for local cell insertion or deletion
Other	Open an editable spreadsheet file and make sure you have permission to edit it

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Spreadsheet, select any cell in a worksheet, and confirm that Insert and Delete commands are available from the right-click menu or the ribbon

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports inserting or deleting selected cells from the right-click menu or the ribbon, with options to shift cells right, down, left, or up.	Excel support content describes inserting cells with shift directions and explains related cell movement and reference behavior in move or copy workflows.	Google Sheets help covers adding, moving, and deleting rows, columns, and cells for spreadsheet structure changes in the browser.	Notion tables are database-based and support inserting properties to the left or right, but they do not use a spreadsheet-style cell shift model.	Acrobat documentation focuses on PDF structure and tagged table editing rather than spreadsheet-style cell insertion and directional shifting.
WPS Advantages	Advantage: WPS provides both right-click and ribbon entry points for local worksheet structure changes. Distinct: the insert and delete options are centered on cell-level shifting, which is useful when you need to adjust part of a sheet without changing full rows or columns.	Compared with WPS: Excel offers a similar cell-shift workflow, but the cited page is more focused on move or copy behavior and related references.	Compared with WPS: Google Sheets emphasizes browser-based add, move, and delete actions, with less emphasis on detailed cell-shift choices in the cited help page.	Compared with WPS: Notion is better aligned with database properties and records than with fine-grained spreadsheet cell shifting.	Compared with WPS: Acrobat is designed for PDF structure work, not for spreadsheet cell layout editing.
Official Source	—	Move or copy cells, rows, and columns in Excel	Add or move columns and cells in Google Sheets	Database properties in Notion	Edit document structure in Adobe Acrobat

Overall Conclusion
WPS Insert/Delete Cells is well suited to traditional spreadsheet editing when you need to adjust a local area of a worksheet without changing full rows or columns. Compared with database-style tools or PDF editors, it is more directly aligned with cell-level shifting and fill-in behavior inside a worksheet.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Add data in the middle of a table	Finance, admin, sales teams	Existing data is continuous and new content must be placed in the middle	Insert cells and shift data right or down to create space
2	Remove incorrect entries	Spreadsheet maintainers	A cell should be removed while keeping nearby data continuous	Delete cells and shift data left or up
3	Adjust part of a layout	General office users	You only want to change a local area instead of full rows or columns	Use the right-click menu or ribbon to insert or delete selected cells
4	Review formula impact	Analysts and reporting users	Formula references may change after a structure edit	Check formulas and results after the operation

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic insert/delete cell operations in spreadsheets	✅ Available	✅ Available
Basic Office document editing	✅ Available	✅ Available
Advanced PDF and expanded tools	Some features are limited	More advanced features are available
Cloud storage	1 GB	20 GB, with plan details shown on the pricing page

Source: WPS Office pricing page

Recommendations

Use case	Recommended plan	Why
Everyday spreadsheet entry and local worksheet adjustments	Free	Inserting and deleting cells is part of basic spreadsheet editing for common office work
Frequent document work with broader advanced tools and more cloud storage	WPS Premium	A better fit if you regularly work across multiple document types and need more extended features

Buy or view plans: Get WPS Premium