WPS Font Color on Windows: Introduction

WPS Font Color on Windows lets you change the text color inside spreadsheet cells; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Font Color is a text-formatting feature in WPS Spreadsheet for Windows. It helps you highlight key values, separate categories, and improve worksheet readability.

Core tasks include:

Change text color from the Home tab.
Change text color from the floating toolbar after right-clicking a selected cell.
Use Other Colors to create a custom color with RGB values.

This feature is useful for data marking, collaborative review, report formatting, and visual emphasis. In collaborative editing, color changes sync with online collaborators in real time.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No required internet connection for local font color changes; collaboration sync requires a network connection
Other	You need to be able to open or edit WPS Spreadsheet files; signing in is recommended for collaboration scenarios

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation method	Download the Windows installer and complete setup by following the on-screen prompts
Check after installation	Open WPS Spreadsheet, open any worksheet, and confirm that the Font Color option is available on the Home tab

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports changing text color in spreadsheet cells through the Home tab, the floating toolbar, and Other Colors for standard or custom colors.	Excel lets you change the font color of a cell or range from the Home tab and use More Colors for custom colors.	Google Sheets lets you format spreadsheet cells from the toolbar at the top, including text color and other common formatting options.	Notion database Text properties support formatted text, and databases support conditional color, but the experience is centered on database views and pages rather than spreadsheet cell font color.	Acrobat can edit PDF text and change text color, but the target is PDF text content rather than spreadsheet cells.
WPS Advantages	Advantage: WPS combines a ribbon entry, a right-click floating toolbar entry, and a custom color entry in one spreadsheet workflow, which is practical for both quick marking and precise color adjustment.	Compared with WPS: Excel also supports font color and custom colors, but the official page mainly focuses on the Home tab workflow.	Compared with WPS: Google Sheets supports text color changes in spreadsheets, but the official guidance is broader and centered on general spreadsheet editing and formatting.	Compared with WPS: Notion is better aligned with database pages and property display, so it is not a direct cell-level font color workflow.	Compared with WPS: Acrobat is designed for PDF text editing rather than spreadsheet cell formatting.
Official Source	—	Change the color of text in Excel	Edit and format a spreadsheet in Google Sheets	Database properties in Notion	Edit text in PDFs in Acrobat

Overall Conclusion
WPS Font Color covers the same spreadsheet text-color task as Excel and Google Sheets, while clearly exposing three practical entry points in the current workflow: the ribbon, the floating toolbar, and custom colors. Notion and Adobe provide related color or text-editing capabilities, but they are weaker matches for spreadsheet cell font color scenarios.

Use Cases

No.	Scenario	Suitable for	Main issue	How this feature helps
1	Sales data highlighting	Sales teams, operations teams	Key metrics do not stand out enough	Use font color to separate growth, decline, or exception values
2	Collaboration review reminders	Team collaborators	Updated content is hard for others to notice	Mark items that need confirmation with different text colors in a shared worksheet
3	Financial report organization	Finance teams, administrative staff	Different categories are mixed together	Use colors to separate income, expenses, and items pending review
4	Teaching and training worksheets	Teachers, trainers	Example content lacks visual hierarchy	Use color to emphasize key fields and sample answers
5	Custom brand color display	Designers, marketing teams	Preset colors do not match the need	Use Other Colors and RGB values to create a closer match

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Change cell font color	✅ Available	✅ Available
Change font color from the floating toolbar	✅ Available	✅ Available
Use Other Colors for custom font colors	✅ Available	✅ Available
Additional membership benefits	Access to core office features	Depending on the plan, more advanced office and value-added benefits may be included

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday spreadsheet editing and color marking	Free	The font color workflows in this guide are available directly
Long-term use with broader advanced office needs	WPS Premium	In addition to basic formatting, a membership plan can include more extended benefits

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