WPS Fill Color on Windows: Introduction

WPS Fill Color helps you add, change, or remove background color in spreadsheet cells; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Fill Color is a spreadsheet formatting feature in WPS Office for Windows. It lets you apply background color to cells so you can classify data, highlight key values, and improve worksheet readability.

Core tasks include:

Apply a fill color to selected cells from the Home tab.
Open Format Cells to adjust fill settings from a dialog.
Choose a custom fill color for more precise color selection.
Remove fill color and return cells to a no-fill state.

This feature is useful for status tracking, exception marking, category-based formatting, and print-ready worksheet cleanup.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory internet connection is required for local fill color editing; internet access is needed for download, installation, and account services
Other	Open a WPS Spreadsheet file and make sure you have edit permission

Download & Installation

Before using Fill Color, install the WPS Office desktop app for Windows and open a spreadsheet file.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Spreadsheet, then confirm that the Fill Color button is available on the Home tab

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you apply cell background color, choose more colors, and remove color with a no-fill option in spreadsheets.	Excel lets you add or change cell background color from Home > Fill Color, use More Colors, apply patterns, and remove color with No Fill.	Google Sheets lets you change cell fill color from the toolbar and supports single-color and alternating-color formatting.	Notion supports conditional color and color display in database views, but its color model is centered on database pages or properties rather than traditional spreadsheet cell fill.	Acrobat supports appearance and color settings for PDF form fields, but it is focused on PDF forms rather than spreadsheet cell fill.
WPS Advantages	Advantage: Direct access from the spreadsheet editing ribbon makes quick highlighting and clearing easy. Distinct: The same task can be handled from both the toolbar and the Format Cells dialog.	Compared with WPS: Excel also provides pattern fill and additional fill effects for more detailed styling.	Compared with WPS: Google Sheets is more centered on browser-based spreadsheet workflows, with fill color controls mainly in the top toolbar.	Compared with WPS: Notion is not built around spreadsheet-style cell fill, so it fits database highlighting better than classic worksheet formatting.	Compared with WPS: Adobe color settings are aimed at PDF form appearance, not everyday spreadsheet cell formatting.
Official Source	—	Add or change cell background color in Excel	Edit and format a spreadsheet in Google Sheets	Database properties in Notion	Configure PDF form field settings in Acrobat

Overall Conclusion
WPS Fill Color fits everyday spreadsheet editing well when you need fast visual marking, category-based formatting, or quick color removal. Excel offers more detailed fill styling, Google Sheets fits online collaboration, and Notion and Adobe focus on different product models rather than classic spreadsheet cell fill.

Use Cases

No.	Scenario	Suitable Users	Main Need	How Fill Color Helps
1	Status tracking	Project members, administrative staff	Different statuses are hard to scan quickly	Apply different background colors to status cells
2	Exception highlighting	Finance and operations users	Important outliers are easy to miss	Mark unusual or pending values with noticeable colors
3	Category organization	Teachers, students, office staff	Worksheet sections are not visually clear	Use consistent fill colors for different categories
4	Print preparation	Users who print worksheets	Key areas are not obvious on paper	Adjust cell background color before printing

Membership & Benefits

Free vs WPS Premium

Feature Area	Free Users	WPS Premium
Basic spreadsheet fill color	Available	Available
Core Writer, Spreadsheet, and Presentation apps	Available	Available
Some advanced PDF and extended tools	Limited or provided as listed on the pricing page	Broader access
Cloud storage and extended services	Basic allocation	More storage and extended services

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Usage Scenario	Recommended Plan	Why
Everyday spreadsheet marking, study notes, and basic office work	Free	Fill Color is part of basic spreadsheet editing
Ongoing work that also needs more PDF tools, cloud space, or extended services	WPS Premium	Better suited to users who need broader cross-component features and services

WPS membership center: Subscribe now

Source: WPS Office pricing page