WPS File Optimization on macOS: Introduction

WPS File Optimization is a spreadsheet file cleanup feature on macOS; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

File Optimization is a built-in spreadsheet file cleanup feature in WPS Office for Mac. It helps reduce workbook size by cleaning redundant content, optimizing images, and improving file responsiveness when opening or editing large spreadsheets.

The main capabilities in this guide include:

Start File Optimization from the Efficiency tab and review the current file size.
Check optimized items such as image compression, redundant data cleanup, and style cleanup.
Turn on automatic optimization when a file meets the configured conditions.

This feature is useful for large spreadsheets, image-heavy reports, and files that have grown after repeated formatting or long-term collaboration.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office for Mac
App version	The latest version of WPS Office for Mac is recommended
Network	No mandatory network connection is required for local optimization; keep a connection available if you need account-based settings sync
Other	You need permission to open and edit the spreadsheet file normally

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office for Mac, open a spreadsheet, and confirm that the Efficiency tab shows the File Optimization entry

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an in-app File Optimization entry in spreadsheets, starts optimization automatically, shows the current file size, and lists optimized items such as image compression, redundant data cleanup, and style cleanup.	Excel provides several official ways to reduce workbook size, such as saving in binary format, compressing pictures, removing unused data, and adjusting pivot cache settings.	Google Sheets officially focuses on spreadsheet performance improvements, such as removing unnecessary conditional formatting and optimizing formulas and references, rather than offering a separate file slimming entry.	Notion officially provides database performance guidance, such as reducing properties, simplifying filters and sorts, and removing unnecessary pages, rather than spreadsheet file size reduction.	Adobe Acrobat officially provides PDF optimization and compression tools for PDF files, not spreadsheet workbook slimming.
WPS Advantages	Advantage: You can start file cleanup directly inside the spreadsheet and review optimized items in one place. Distinct: The workflow combines image, redundant data, and style cleanup in a single entry.	Compared with WPS: Excel documentation emphasizes combining several manual methods to reduce workbook size.	Compared with WPS: Google Sheets documentation focuses more on online sheet performance tuning than on a dedicated file optimization entry.	Compared with WPS: Notion focuses on database performance management instead of workbook file size cleanup.	Compared with WPS: Adobe focuses on PDF optimization rather than spreadsheet file cleanup.
Official Source	—	Reduce Excel spreadsheet file size	Improve Sheets performance	Optimize Notion database performance	Optimize PDFs in Acrobat

Overall Conclusion
If you want to reduce spreadsheet file size from a single in-app entry and quickly review what was optimized, WPS offers a more centralized workflow for this task. The other products mainly provide separate optimization methods, online performance guidance, or compression for a different file type.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How File Optimization Helps
1	Optimize a large workbook before editing	Everyday office users	The file opens slowly or feels less responsive	Run File Optimization first to clean redundant data and styles
2	Reduce the size of image-heavy reports	Report creators	Embedded images make the spreadsheet too large	Use File Optimization to compress images
3	Maintain long-term collaborative files	Team collaborators	File size keeps growing after repeated edits	Run File Optimization regularly to keep the file lighter
4	Automate cleanup for recurring files	Frequent spreadsheet users	Repeating the same cleanup manually takes time	Turn on automatic optimization in the settings
5	Shrink a file before sharing	Users who send spreadsheets often	Large files are harder to transfer or store	Optimize the file before sharing or archiving

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
File Optimization entry	✅ Available	✅ Available
Core office apps	✅ Available	✅ Available
Advanced PDF and some advanced tools	Limited availability	Broader access
Cloud storage	1 GB	20 GB
AI tools	Limited access	Broader access, with some tools managed by daily usage limits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to reduce spreadsheet file size occasionally	Free	The File Optimization entry is available for routine spreadsheet cleanup
You also need more cloud storage, PDF tools, or broader advanced features	WPS Premium	A better fit for users who work across multiple document types and want more tools in one subscription

WPS membership: Subscribe now