WPS Shortcut on Windows: Introduction

WPS Shortcut is a document-linking feature in Smart Documents; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Shortcut is a document management feature in WPS Smart Documents on Windows. It lets you add a shortcut to another cloud document inside the current document without moving or duplicating the original file.

Key capabilities include:

Add a shortcut to another cloud document from within a Smart Document.
Choose where the shortcut is saved for clearer document organization.
Open the linked document from the current document after the shortcut is added.

This is useful for project documentation, internal knowledge navigation, and collaborative document organization in WPS Office.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is needed to access cloud documents and linked content
Other	It is recommended to sign in to a WPS account and make sure the target cloud documents are accessible

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, open a Smart Document, and confirm that File > Document Management > Add Shortcut is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Add a shortcut to another cloud document inside a Smart Document and choose where to save that shortcut.	Word can embed or link to a file in a document.	Google Docs can insert file smart chips for Docs, Sheets, or Slides files.	Notion can link pages and blocks with page links, mentions, and backlinks.	Acrobat can add links in PDFs to web pages or document destinations.
WPS Advantages	Advantage: The entry is grouped under File > Document Management, which fits ongoing document relationship management in Smart Documents. It also lets you choose a save path when adding the shortcut.	Compared with WPS: Word focuses more on file linking or embedding inside a document, rather than a dedicated document-management entry for cloud-document shortcuts.	Compared with WPS: Google Docs focuses more on smart chips for collaborative references, with less emphasis on shortcut save-path management.	Compared with WPS: Notion is centered on workspace page linking rather than office-document shortcut management.	Compared with WPS: Acrobat focuses on PDF link editing rather than cloud-document shortcut management.
Official Source	—	Embed or link to a file in Word	Insert smart chips in Google Docs	Links and backlinks	Add links to PDFs

Overall Conclusion
If you need to keep related materials connected inside office documents, WPS Shortcut fits that workflow well in Windows. Other products also support links or references, but they focus more on file links, smart chips, workspace pages, or PDF navigation.

Use Cases

No.	Scenario	Suitable users	Main issue	How Shortcut helps
1	Project material navigation	Project managers and team members	Project files are scattered across multiple documents	Add related cloud-document shortcuts to a main document
2	Knowledge base navigation	Operations, admin, and training teams	Materials do not have a single entry point	Build document-to-document navigation with shortcuts
3	Collaborative document organization	Teams working together	Shared files are hard to locate quickly	Save shortcuts in a chosen path for clearer organization
4	Weekly reports with supporting files	Office users	Reports often need quick access to supporting materials	Open linked documents directly from the current document
5	Template and example collection	Editors and document owners	Templates and examples are stored in different places	Add shortcut entries in one reference document

Membership & Benefits

Free vs WPS Premium

Feature area	Free	WPS Premium
Add Shortcut	✅ Available	✅ Available
Basic document management	✅ Available	✅ Available
Advanced PDF and AI features	Basic or limited access depending on the feature page	Broader access and higher usage allowances
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Everyday document linking and basic office work	Free	Shortcut itself is available for regular document organization needs
More cloud storage or broader advanced tools	WPS Premium	Better for users who also need more storage and additional office features

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