How to Use WPS Insert Table on macOS

Use Insert Table with 10 how-to topics, including 10 free topics and 0 membership-related topics; start from the How-to Index to jump to the steps you need.

How-to Index

How-to Guide

1. Insert a table from the top menu bar

Entry: Top menu bar → Insert → Table

1. Place the cursor where you want the table to appear.
2. Click Insert in the top menu bar.
3. Select Table and choose the number of rows and columns.
4. Confirm the selection to insert the table into the document.

Success Criteria

• Interface result: A table with the selected number of rows and columns appears in the document.
• Next action available: You can click into a cell and start typing.

Tips While Using

• Common mistake: If the cursor is not placed first, the table may appear in an unexpected location.

2. Insert a table with a slash command

Entry: Blank line in the document → type / → Table

1. Move to a blank line in the document.
2. Type / to open the command menu.
3. Select Table, or continue typing /bg or /table to find the option faster.
4. Choose the number of rows and columns and insert the table.

Success Criteria

• Interface result: A new table appears after the command menu closes.
• Next action available: The cursor can move into a cell for editing.

Tips While Using

• Common mistake: If you do not type / on a blank line, the command menu may not appear as expected.

3. Edit table content

Entry: Click or double-click a cell → enter content

1. Click or double-click the target cell to enter editing mode.
2. Type the content directly into the cell.
3. Click a row header or column header when you need to select a full row or column.
4. Use the floating toolbar for more table actions.

Success Criteria

• Interface result: The entered content appears in the selected cell.
• Next action available: You can continue editing other cells.

Tips While Using

• Common mistake: If the cell is not in editing mode, your input may not go into the intended cell.

4. Set alignment and indentation

Entry: Select cells, rows, or columns → floating toolbar → Alignment and Indentation

1. Select the cells, row, or column you want to adjust.
2. Open Alignment and Indentation from the floating toolbar.
3. Choose left align, center align, right align, decrease indent, or increase indent.
4. Check whether the text layout matches your needs.

Success Criteria

• Interface result: The text alignment or indentation changes in the selected area.
• Next action available: You can continue formatting other cells.

Tips While Using

• Common mistake: If nothing is selected first, the setting may not apply to the intended content.

5. Set cell background color

Entry: Select cells, rows, or columns → floating toolbar → Cell Background Color

1. Select the cells, row, or column you want to format.
2. Click Cell Background Color.
3. Choose a color from the color panel.
4. Select the no-color option if you want to clear the fill.

Success Criteria

• Interface result: The selected area shows the new background color.
• Next action available: You can continue formatting other areas.

Tips While Using

• Common mistake: If no area is selected before applying the color, you may not see any change.

6. Set vertical alignment

Entry: Select cells, rows, or columns → floating toolbar → Alignment

1. Select the cells, row, or column you want to adjust.
2. Click Alignment.
3. Choose top, middle, or bottom alignment.
4. Check the vertical position of the content inside the cells.

Success Criteria

• Interface result: The content position changes vertically inside the selected cells.
• Next action available: You can continue refining the table layout.

Tips While Using

• Common mistake: If the cell content is short, the change may be subtle; checking with row height differences can make it easier to see.

7. Distribute column widths evenly

Entry: Select cells, rows, or columns → floating toolbar → Distribute Column Widths Evenly

1. Select the table area you want to adjust.
2. Click Distribute Column Widths Evenly.
3. Wait for the columns to be redistributed across the table width.

Success Criteria

• Interface result: The columns become evenly sized.
• Next action available: You can continue entering content or adjusting styles.

Tips While Using

• Common mistake: If only part of the table is selected, the visible result may differ from adjusting the full table.

8. Merge or split cells

Entry: Select cells, rows, or columns → floating toolbar → Merge or Split Cells

1. Select the cell range you want to change.
2. Click Merge Cells or Split Cells.
3. Check whether the table structure matches your intended layout.

Success Criteria

• Interface result: Multiple cells are merged, or a merged area is split again.
• Next action available: You can continue adding headers, grouped labels, or layout changes.

Tips While Using

• Common mistake: Review the content layout before merging so existing information stays readable.

9. Add a row

Entry: Select cells, rows, or columns → floating toolbar → Insert Above / Insert Below

1. Select the target cell, row, or column.
2. Click Insert Above to add a row above the current area, or Insert Below to add one below it.
3. Enter content in the new row.

Success Criteria

• Interface result: A new blank row appears in the table.
• Next action available: You can continue filling or formatting the new row.

Tips While Using

• Common mistake: Confirm the insertion position before adding a row so it appears in the right place.

10. Delete a table or hide borders

Entry: Floating toolbar → Delete; or top-left table handle → Hide Borders

1. To remove content, first select the target cells, row, column, or the whole table.
2. Click Delete to remove the selected area. If the whole table is selected, the full table can be removed.
3. To keep the content but reduce the table outline, click the handle at the top-left corner of the table.
4. Turn on Hide Borders.

Success Criteria

• Interface result: The selected area is deleted, or the table borders are no longer visible.
• Next action available: You can continue adjusting the document layout.

Tips While Using

• Common mistake: Check the selected range before deleting so you do not remove more than intended.